As of December 2010, a new policy was instituted regarding deadlines for submitting revisions once protocols are in their final stage of approval. This was in response to the fact that researchers were taking so long (6, 12, 18, 24 months) to submit their final revisions that the details / nuances of the revisions were long forgotten. Therefore, the IRB Board voted that the following statement to be added to the letters sent to researchers when asking for final revisions to their protocols:
"The revisions requested must have the IRB chair’s approval within 90 calendar days after the date of this letter. Otherwise this file will be de-activated and you will need to submit a new protocol and assigned a new protocol number."
This new policy applies to all three categories of IRB review. In the case of full board reviews, the letter will be dated with the full board meeting date. In the case of exempt and expedited, the date of the letter will be on the actual date of correspondence with the researcher. The bottom line is to please file your revisions to protocols in a timely manner so you are not required to re-submit a protocol that is near approval.
Please contact the IRB office if you have any questions by emailing the IRB office directly at firstname.lastname@example.org.