March 8, 2012
I am writing to inform you of an upcoming transition involving our payroll processing system that will affect salaried 12-month full- and part-time administrative employees, 12-month faculty, 12-month department chairs with July through June appointments and graduate assistants with July through June appointments who receive a stipend.
On July 1, 2012, Duquesne will convert its payroll system for these salaried employees to the process known as “payment in arrears.” Payment in arrears is the payroll system in which work is performed first, and then payment is made. This is the most common method of processing and distributing payroll. Duquesne’s hourly employees are already paid by this process.
This represents a change to the current payroll process, which divides an employee’s annual salary equally over the course of a fiscal year based upon the number of pays in that year. This process, which can result in advance payment, will be discontinued.
Specific details about this change will be mailed to the homes of affected employees next week. Additionally, the Controller’s Office will be hosting a variety of information sessions to help explain the change and the actions required to ensure a smooth transition. Details are also available in DORI at www.duq.edu/paytransition. Any questions you may have may be directed to the Controller’s Office at 412-396-6592.
We appreciate your patience as we move forward with this transition.
Division of Management and Business
March 13, 2012 Letter to Full-time Employees Affected by the Pay Transition
March 13, 2012 Letter to Part-time Employees Affected by the Pay Transition
March 13, 2012 Letter to Graduate Assistants Affected by the Pay Transition
April 4, 2012 Email: Payroll Transition Reminder and Info Sessions
April 13, 2012 Email: View Your July 13 Pay Information