Full-time Support Staff Job Openings
If you are interested in one of the jobs posted below, find out more about how to apply.
Currently Accepting Resumes
- Computer Support Specialist II - CTS (31-05)
- Administrative Assistant - Financial Aid (30-20) (MB)- RESUME DEADLINE - 5-14-12 @ 4:00 p.m.
- Administrative Assistant - Career Services (30-19)
- Event Coordinator - Career Services (30-18)
- Office Assistant II - Residence Life (31-04)
- Office Assistant II - Residence Life (31-03)
No Longer Accepting Resumes
- Accounting Assistant I - Accounts Payable (30-15)
- Office Assistant IV - Chemistry and Biochemistry (30-13)
- Administrative Assistant - School of Music (30-02)
- Office Assistant III - Dept. of Instruction & Leadership - School of Education (30-09)
- Administrative Assistant - Paralegal Institute (30-12)
COMPUTER SUPPORT SPECIALIST II
Salary: $14.11 - 16.91/hour
Location: Computing & Technology Services
Position Status: Full-time (40 hr/wk)
Hours: Varied
Position Number: 31-05
Open Date: May 9, 2012
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu
NATURE OF WORK:
This is specialized work in the area of support and service for the University's academic and administrative computing needs. The scope of this position requires knowledge of personal computers, software and laser jet printers and other peripheral devices. Regular duties for the Computer Technician include, but are not limited to, the support and service of laser jet printers, computer hardware, and computer software for staff, faculty and students.
ILLUSTRATIVE EXAMPLES OF WORK:
- Provides support, service and preventative maintenance for university owned laser jet printers.
- Provides support and service for privately owned computer hardware and software.
- Coordinates with external vendors for hardware and software service.
- Configures and installs standard campus software.
- Configures and installs network printers.
- Removes and properly disposes of old equipment.
- Maintains facility and equipment inventory.
- Regularly checks with the CTS workflow management system (Footprints) to obtain new assignments, update in-progress assignments, and close completed assignments.
- Performs related duties as assigned.
REQUIREMENTS OF WORK:
The successful candidate will have earned a two-year technical degree (or its equivalent) in electronics or a related field from an accredited institution and have at least two years of experience in a service position, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: significant knowledge configuring and supporting Microsoft and Apple operating systems; significant knowledge diagnosing and repairing virus; ability to be service-minded and self-motivated; ability to correctly diagnose technical problems and communicate them to a non-technical customer; ability to work well in teams, including those which cross organizational boundaries; ability to work in a highly collaborative environment; ability to maintain an A+ Computer Hardware Certification; ability to maintain certification in Dell, Apple, HP LaserJet, and Dell laser printers, and other supported hardware products; ability to work a flexible, on-call schedule as necessary; excellent organization and communication skills; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
ADMINISTRATIVE ASSISTANT
Salary: $16.00/hr
Location: Financial Aid
Position Status: Full-time (35hr/wk)
Hours: M-F: 8:30am - 4:30pm
Position Number: 30-20
Open Date: April 20, 2012
FLSA Status: Non-exempt
Notes: Resume Deadline: 5/14/12 @ 4:00 p.m.
NATURE OF WORK:
The Financial Aid Office's administrative assistant is responsible for initiating and coordinating administrative office duties while serving as the initial point of customer-service contact.
ILLUSTRATIVE EXAMPLES OF WORK:
1. Establishes and maintains various files, logs, records and reports containing confidential information;
2. Receives, screens and refers telephone calls, e-mails and visitors;
3. Helps students determine how much they need to borrow for their education per year;
4. Helps incoming freshmen parents to understand the financial aid process and procedures;
5. Operates a personal computer and respective software to update information and records;
6. Prepares materials and labels for department mailings;
7. Logs receipt of student information and answers requests for additional information from students/parents;
8. Accesses the PHEAA website to determine where and when student loans will be released;
9. Works closely with the Financial Aid Assistant Director;
10. Enters freshman/transfer undergraduate and graduate aid applications.
REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma, and completion of an Associate's degree from an accredited institution and/or business school is preferred. The candidate must have completed a minimum of 1 to 2 years' relevant work experience or an equivalent combination of relevant experience or training. Experience in a higher education setting and with student systems is highly preferred. Required skills include but are not limited to the following: ability to be detail oriented and work in a highly collaborative environment; ability to communicate effectively with multiple university constituencies; ability to work independently on responsible and confidential assignments; ability to understand and follow detailed oral and written instructions; ability to learn assigned tasks readily and adhere to prescribed procedures; ability to create and maintain complex records and files; knowledge of PCs and software, preferably Microsoft Office, including Word, Excel, Access; proficiency with email and internet use; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
ADMINISTRATIVE ASSISTANT
Salary: $14.47 - 17.59/hr
Location: Career Services
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-19
Open Date: April 9, 2012
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu
NATURE OF WORK:
This position involves the performance of high-level and complex office duties, managing the daily operations of a busy career services department including the front office customer service area, the Career Resource Library, online job postings, and department finances. Requires considerable contact with a variety of customers including students, alumni, employers, and faculty. Work is performed under the direction of the Director of Career Services.
ILLUSTRATIVE EXAMPLES OF WORK:
- Maintains a working knowledge of all department programs and services.
- Manages customer service area including greeting students, faculty, and employers, answering questions in phone and in person, scheduling appointments, and maintaining reception and employer recruiting areas.
- Supervises and trains student aides working in the department; maintains statistical data concerning student employment.
- Assists with policy development, interpretation and enforcement for the department. Develops standard operating procedures for the department.
- Provides clerical assistance to the Director of Career Services.
- Processes incoming jobs for posting on DuqConnection online career management system and sets-up employer accounts in the system.
- Coordinates all department purchases, reconciles procurement card statements and maintains detailed purchasing records. Monitors department budgets in Banner system.
- Monitors and answers daily emails from the Career Services email account.
- Assists at Career Services outreach, programs and events.
- Controls inventory and purchases supplies; keep storage areas organized.
- Maintains Career Resource Library including purchase of books and print materials, upkeep of computer stations, cataloguing books, and serving as liaison to Gumberg Library.
- Manages credential service for graduate school applications including establishing and maintaining student files and working with faculty writing recommendations.
- Manages reciprocity service with other universities including responding to requests for reciprocity and maintaining accurate records.
- Maintains department technology including purchasing, monitoring, and maintenance of computers, printers, and video equipment.
- Ensures office filing system is maintained; ensure copies of all essential documents or forms are placed in respective file.
- Serves on department teams including marketing team and information resources team.
- Performs additional duties as assigned by the Director of Career Services.
REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma or equivalent and 3 - 5 years progressively responsible and relevant work experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of University policies and procedures; thorough knowledge of Microsoft Office software including Microsoft Word, Excel, and PowerPoint; ability to prepare reports and to maintain complex records and data; ability to use independent judgment in making decisions in accordance with established office policy and procedures; ability to communicate effectively, both orally and in writing; strong interpersonal, organizational and attention to detail skills; excellent customer service skills; ability to work well in a team atmosphere; ability to maintain confidentiality; ability to multi-task and manage multiple priorities; ability to work with a variety of constituents including students, alumni, staff, and employers; ability to supervise students; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
EVENT COORDINATOR
Salary: $14.47 - $17.59/hr
Location: Career Services
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-18
Open Date: April 9, 2012
FLSA Status: Non-exempt
Notes: Please reference Job 30-18 when applying.
Send Resume To: Careers@duq.edu
NATURE OF WORK:
This position has significant responsibilities for planning and implementing job and internship fairs and other career-related events for students. This position assists with outreach to employers to increase participation in recruiting events at Duquesne. The position requires a high-level of interaction with staff, students, and employers. Work is performed under the general direction of the Director of Career Services.
ILLUSTRATIVE EXAMPLES OF WORK:
1. Maintains a working knowledge of all department programs and services.
2. Greets and assists students, employers, faculty, and all other visitors of the Career Services Center.
3. Receives, screens, and refers telephone calls, faxes, and emails from students, employers, faculty, and other persons who communicate with the Career Services Center.
4. Plans, organizes, and implements job and internship fairs.
5. Processes, collects, and maintains records of payments, expenses, and statistics for job and internship fairs; prepares reports as needed.
6. Assists with outreach to new and past employers to increase participation in recruiting activities at Duquesne.
7. Assists with the coordination of Career Services career-related programs and events for students including arrangements for catering, room reservations, marketing, event logistics, and materials.
8. Maintains database for tracking program, event and outreach statistics for the department; prepares reports as needed.
9. Coordinates the production of marketing materials and career services information pieces including newsletters, emails, and the department annual report.
10. Serves as a member of department teams including the marketing team, educational programs team, and employer relations team.
11. Assists with policy development, interpretation and enforcement for the department.
12. Provides clerical and administrative support to the Career Services Center.
13. Serves as a back-up to the Administrative Assistant and the Recruiting Coordinator.
14. Performs other duties and projects as assigned by the Director.
REQUIREMENTS OF WORK:
The successful candidate will have earned high school diploma or equivalent and 3 - 5 years of progressively responsible and relevant work experience. A Bachelor's degree and prior experience in higher education support work is preferred. Alternately, the candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of University policies and procedures; thorough knowledge of Microsoft Office software including Microsoft Word, Excel, and PowerPoint; ability to learn and use other information technology applications; ability to prepare reports and to maintain complex records and data; ability to use independent judgment in making decisions; ability to communicate effectively, both orally and in writing; strong English grammar skills; strong interpersonal, organizational and attention to detail skills; ability to be flexible and to handle multiple tasks simultaneously; ability to appropriately handle confidential or sensitive information; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
OFFICE ASSISTANT II
Job Posting: 31-04
Salary: $12.99/hr.
Location: Residence Life
Position Status: Full-time
Hours: Midnight - 8:00 a.m. Rotating weekly schedule with weekend work
Open Date: March 28, 2012
FLSA Status: Non-exempt
Notes: Please specify job number 31-04 when applying.
NATURE OF WORK:
This is moderate to complex office work in the Office of Residence Life requiring considerable independent judgment, the ability to be highly organized and excellent interpersonal skills.
ILLUSTRATIVE EXAMPLES OF WORK:
1. Ensures the safety of all residents.
2. Monitors the identification of all residents and guests entering the building.
3. Facilitates the guest sign-in policy.
4. Enforces visitation and alcohol policies.
5. Receives, screens and refers telephone calls and visitors.
6. Alerts Residence Life staff of any unusual circumstances.
7. Answers inquiries from the campus and general community.
8. Performs related duties as assigned.
REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma or equivalent and will preferably have related work experience, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to the following: ability to stay alert, ability to act quickly and responsibly; ability to identify potential problems and unsafe conditions; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
OFFICE ASSISTANT II
Job Posting: 31-03
Salary: $12.99/hr.
Location: Residence Life
Position Status: Full-time
Hours: 8:00 a.m. - 4:00 p.m. Rotating weekly schedule with weekend work
Open Date: March 28, 2012
FLSA Status: Non-exempt
Notes: Please specify job number 31-03 when applying.
NATURE OF WORK:
This is moderate to complex office work in the Office of Residence Life requiring considerable independent judgment, the ability to be highly organized and excellent interpersonal skills.
ILLUSTRATIVE EXAMPLES OF WORK:
1. Ensures the safety of all residents.
2. Monitors the identification of all residents and guests entering the building.
3. Facilitates the guest sign-in policy.
4. Enforces visitation and alcohol policies.
5. Receives, screens and refers telephone calls and visitors.
6. Alerts Residence Life staff of any unusual circumstances.
7. Answers inquiries from the campus and general community.
8. Performs related duties as assigned.
REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma or equivalent and will preferably have related work experience, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to the following: ability to stay alert, ability to act quickly and responsibly; ability to identify potential problems and unsafe conditions; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
