Booking Process

Step 1:
Determine your event type

Internal / University Sponsored Event:
This event type may be requested 45 days prior to desired date for Thursday - Saturday events / 90 days prior to desired date for Sunday-Wednesday events

• Events planned and run exclusively by a university department for the primary benefit of the university community
• External guests may be in attendance, but there are no outside groups involved with the event planning

University Co-Sponsored Event:
This event type may be requested at any time

• Events where a university department is working with an external group to run an event
• The event consists of internal and external audiences and may benefit the university or an external audience
• Co-Sponsored events must also meet the following criteria:

1. The event benefits and supports the Mission of Duquesne University and has a direct affiliation to a department or school within the University;
2. The University department sponsoring the event is actively involved with its planning and has a personal representative present for the entirety of the event;
3. Duquesne University is prominently displayed on all event literature;
4. Duquesne University students receive free admission (if admission is charged);
5. The co-sponsoring department has an opportunity to promote its programs through speaking or display of printed materials.

External / Non-University Event:
This event type may be requested at any time

• Events run exclusively by an external group
• The external group has an affiliation to the university (examples include alumni or organizations that have an established relationship with the university)

Non-Approved Events:

• Events planned by university students benefiting university students (exceptions include co-sponsored events and external events; all student events should be coordinated through the office of Student Life)
• Events where the audience consists entirely of university students (all student events should be coordinated through the office of Student Life)
• Classes of any type
• External / Non-University Events that do not meet the affiliation requirements
• Wedding receptions where the bride, groom or a parent of either is not an alumni, current student or employee of the university

Step 2:
Find out if your date is available

Call or email the Power Center Ballroom Events Coordinator

Step 3:
Complete the form that fits your event type

Internal / University Sponsored Event Request
University Co-Sponsored Event Request
External / Non-University Event Request

Step 4:
Wait for Confirmation

All events are submitted for university approval and email notification of approval status is sent within 2 weeks of a submitted request