Planning Your Event

All events should follow the general timeline provided below:

6 months prior to your event:

• Contact the Catering Department to begin planning your menu or to set up a tasting for your wedding reception

4 weeks prior to your event:

• Contact your Event Coordinator to discuss physical set up needs
• Coordinate reserved parking spots and pre-paid parking with the Ballroom Events Coordinator

2 weeks prior to your event:

• Provide delivery and vendor contact information to the Ballroom Events Coordinator
• Communicate audio/visual needs to the Ballroom Events Coordinator

10 business days prior to your event:

• Provide an estimated guest count and linen needs to the Catering Department and your Events Coordinator
• Submit request to the Ballroom Events Coordinator for wireless Internet access account for your event

4 business days prior to your event:

• Provide a guaranteed guest count to the Catering Department
• Confirm event set up with your Events Coordinator