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Dependent Verification FAQs

Why does Duquesne University Verify Dependent Status?    

If there are people either erroneously or fraudulently on our insurance plans, it can cost the University thousands of unnecessary dollars in both claims and administrative expense. Verifying each dependent’s eligibility is a way to contain insurance costs without asking employees to pay more to support the plan. Additional reasons include:

  • Duquesne University has a responsibility under ERISA to ensure that plan dollars are used for the sole benefit of employees and their eligible dependents.
  • Duquesne University bears a fiscal responsibility to the plan and the plan participants.
  • Since the University offers pre-tax insurance premiums under Section 125 of the IRC, it is problematic to extend this tax shelter for dependents that are not eligible under the plan.

What documentation may be required?

  • Copy of front and back of the child’s birth certificate including both parents' names. The back of the form is only required if it contains further information.
  • Letter from the Registrar at the school the child attends. If possible, this document should contain the expected date of graduation.
  • Copy of marriage certificate
  • Copy of most recent tax transcript showing the dependent was claimed. Financial information is not required. Directions to request a tax transcript 
  • Copy of divorce decree
  • Copy of Child Support Order
  • Copy of Adoption or Legal Guardianship documentation
  • Medical verification form completed by the child's doctor (required only for disable dependents)

If my spouse and I file our taxes separately, what tax documentation do we need to provide?

You and your spouse must provide the top half of each of your federal tax return. You may block out any financial or confidential information on the federal tax return.

Do I need to submit original documentation?

No. Do not send your original documentation. Photocopies, faxes and electronic files are acceptable, provided they are clear and readable.

I have misplaced my marriage certificate or a birth certificate. How do I obtain a certified copy?

Marriage certificates and birth certificates may be obtained from the county courthouse that issued the original certificate. Pennsylvania Health Statistics and Vital Records are available from the Pennsylvania Department of Health. Use Web search for other states.

When will the University request this information from me?

The University will request this information, if not already on file, in the following situations:

  • Upon hire
  • When there has been a Qualified Life Event
  • When your dependent is applying for Tuition Remission or Tuition Exchange

Understand that your file may be audited at any time to determine the eligibility of yourself and/or any of your dependents.

 If the child’s dependency status changes, it is your responsibility to notify the Benefits Office within 30 days. Duquesne University has a responsibility to ensure that only eligible expenses are paid from the Plan. This requirement is consistent with Internal Revenue Service (IRS) regulations that govern the operation of a qualified benefits plan.  False and/or incomplete responses or statements may result in rescission of coverage and/or non-payment of claims for you or your eligible dependents as well as, discipline up to and including termination of employment.

 

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