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Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • Biological Sciences Laboratory Technician (Job Number TBD)
  • Secretary - Duquesne University Scholarship Association (Job Number TBD)
  • Administrative Assistant / Paralegal (30-116)
  • Administrative Assistant (30-115) Residence Life
  • Administrative Assistant (30-114) - Rangos School of Health Sciences - Dean's Office
  • Computer Support Specialist I (31-11) - Computer Store
  • Computer Support Specialist II (31-12) - Computer Store
  • Administrative Assistant (30-111) - Advancement Services
  • HR Service Consultant I (30-133)

 No Longer Accepting Resumes

  • Library Assistant III (30-109)
  • Benefits Assistant II - Office of Human Resource Management (30-106)
  • HR Assistant - Office of Human Resource Management (30-104) - Application period closed
  • Academic Records Assistant (30-105)
  • Office Assistant II (Night Clerk) - Residence Life (31-10) Application deadline 3/20/15
  • Assistant to Department Head - Human Resource Management (30-96)

BIOLOGICAL SCIENCES LABORATORY TECHNICIAN

Salary: $18.34/hour
Location: Bayer School of Natural and Environmental Sciences
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: TBD
Open Date: June 23, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: apply.interfolio.com/30130

NATURE OF WORK:
This is a laboratory technician position supporting advanced undergraduate laboratories in cell biology, microbiology, molecular biology, physiology and microscopy. The responsibilities include numerous duties to support teaching of various stand-alone science laboratory courses. The position will report to the Biological Sciences Laboratory Manager and the Department Chair.

ILLUSTRATIVE EXAMPLES OF WORK:
I. Advanced Majors Laboratories (Superlabs) Set-Up

a. Preparing reagents and materials for superlabs and forensics laboratories (eg: aliqouting, making reagents, etc.).
b. Setting up and tearing down laboratories.
c. Ordering items for laboratories (superlab and forensics).
d. Attending weekly meetings with TAs and/or professors to coordinate teaching lab exercises.
e. Maintaining Mellon Hall laboratory rooms 214, 240, 246A, 248, 252, 253, 424 and 426.
f. Testing and troubleshooting new protocols for superlab.
g. Updating chemical inventory and equipment inventory for rooms listed above.
h. Dispose of toxic chemicals and biological waste in compliance with University policy and procedures.

II. Interact with Facilities Management and Housekeeping

a. Report any laboratory room problems (ex. lights out, heating/cooling complaints, leaks, door/lock problems, fume hood malfunctions).
b. Follow-up on these problems i.e. subsequent repairs.
c. Act as the contact person for cleaning and maintenance crew.

III. Special Events Management and Set-up

a. Organize and/or order tables and chairs for departmental functions such as Majors Laboratory poster sessions and social events.

IV. Physical Responsibilities

a. Aid the laboratory manager with autoclave room and equipment supervision.
b. Act as one of the floor marshals for Mellon Hall during emergency evacuations.
c. Maintain the genetic analyzer and train new users.
d. Clean out faculty offices and labs upon retirement or resignation as per Departmental, EHS and University policy
e. Prepare for holiday periods - making provisions for deliveries and room security.
f. Contact appropriate emergency assistance and coordinate help in the event of student illness or a major equipment/building problem.
g. Other duties as assigned by the laboratory manager and department chair.

Together with the laboratory manager, this position is often that of problem-solver and fall back person for those activities that are not routinely encountered or have never been made a part of someone's departmental responsibility. This is often a source of challenge and excitement for the person doing this job.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree in biology or closely related field; master's degree preferred from an accredited institution, along with prior laboratory experience. Experience with a variety of molecular, microbiology and molecular techniques and broad knowledge of biology a plus or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of and ability to utilize word processing, graphing and spread-sheet programs; ability to be responsible and detail oriented; ability to work with others in a team environment; excellent oral and written communication skills; and the ability to establish and maintain effective working relationships with the Department Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

Duquesne University is committed to attracting, retaining and developing a diverse faculty and staff that reflects contemporary society, serves our academic mission and enriches our campus community. As a charter member of the Ohio, Western PA and West Virginia Higher Education Recruitment Consortium (HERC), we encourage applications from members of underrepresented groups and support dual-career couples. Motivated by its Catholic and Spiritan identity, Duquesne values equality of opportunity both as an educational institution and as an employer. Founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit, Duquesne University is Catholic in mission and ecumenical in spirit. Its Mission Statement commits the University to "serving God by serving students." Applicants for this position should describe how they might support and contribute to this mission.

Duquesne University uses Interfolio to collect all faculty and staff job applications electronically. Please submit a cover letter describing your experience, resume, and contact information for three confidential references to: http://apply.interfolio.com/30130. Review of materials will begin immediately and continue until the position is filled.


SECRETARY

Salary: $18.50 - 19.25/hour
Location: Duquesne University Scholarship Association
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: TBD
Open Date: June 17, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is advanced clerical work in providing administrative and project management assistance to the President of the Duquesne University Scholarship Association. The assistant will monitor all activities of the office and perform a wide variety of tasks in support of the President.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Manages the office.
  2. Takes lead in organizing group meetings of alumni groups and fund raisers including room reservations, ordering food, printing, entertainment or other needs.
  3. Performs high level budget work.
  4. Takes minutes of meetings, prepares, distributes and files.
  5. Schedules calendar.
  6. Answers telephone and greets visitors.
  7. Organizes files.
  8. Process invoices through Accounts Payable.
  9. Process payroll information.
  10. Orders supplies.
  11. Processes monthly p-card reports including receipts.
  12. Attends meetings after normal working hours.
  13. Performs related duties and responsibilities as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree (preferred) with 5 years of progressively responsible clerical experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: expert knowledge of Word and Excel; Banner experience is preferred, but not required; excellent communication skills; presence on the job; ability to be detailed in receiving phones calls, emails, maintains the office calendar and makes and confirms appointments; ability to use shorthand would be very helpful; ability to attend meetings after hours; effective organizational and administrative skills; ability to initiate and follow through with work responsibilities and to meet deadlines; Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

ADMINISTRATIVE ASSISTANT / PARALEGAL

Salary: $19.23/hour
Location: Tribone Center for Clinical Legal Education
Position Status: Full-time
Hours: M - F 8:30 a.m. - 4:30 p.m.
Position Number: 30-116
Open Date: June 12, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: apply.interfolio.com/30021

NATURE OF WORK:

This complex administrative assistant / paralegal position requires considerable exercise of initiative and independent judgment and extensive contact with faculty, students, attorneys, judges and the public. The position reports to the Director of the Tribone Center for Clinical Legal Education (hereinafter "Center.")

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Maintains Center, including performing all general office tasks to support the operations of the Center. Answer phone calls, responds to emails, distributes mail to staff and students, prepares mailings, orders supplies, interfaces with maintenance, copies and maintains files. Sets up and maintains center security system (done via computer program). Maintains client conflict database. Updates Center website as needed. Supervises undergraduate employees. Supports student managers. Assists students and faculty with the clinic interview and registration process.
  2. Assists students with externship placements by providing them with a list of approved sites, forwards student applications along with resume and writing samples to the sites, secures approvals from management for new sites. Tracks student externship hours in Blackboard system. Collects student timesheets. Sends evaluation forms to externship sites. Collects completed evaluations. Forwards grades to Law School Registrar.
  3. Supports law clinics by creating and maintaining mailboxes for students, preparing and distributing attendance sheets and rosters, handling phone messages for the students from clinic clients and maintaining client files. Orders textbooks for classes. Keeps track of attendance. Prepares grade sheets as requested by faculty. Assists students with completing paperwork needed to apply for certification with the PA Supreme Court.
  4. Prepares for speakers, videoconferences and other events for the Center by setting up LCD and laptop for presentations, copying presentation materials, operating videoconferencing equipment, preparing and mailing invitations, preparing name badges and attendance sheets, arranging for catering.
  5. Reconciles departmental expenses to Banner system. Complete PCard allocations and expense reports.
  6. Makes travel arrangements and conference registrations for staff and faculty as needed.
  7. Performs other duties as assigned by supervisor or Dean and/or Associate Dean of the Law School.

REQUIREMENTS OF WORK:

The ideal candidate would possess a paralegal certificate and 5 years of related experience or any equivalent. This includes, but is not limited to, the following: Demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Publisher, etc.); the ability to type at least 60 wpm with accuracy; ability to work independently and as a member of a team; ability to follow written and oral instructions; high level of proficiency in English spelling and grammar; knowledge of general legal office procedures; excellent organizational skills with the ability to be attentive to details, flexibility, and the ability to multi-task; ability to prioritize work assignments and work within deadlines; willingness to provide detailed daily and weekly updates to the supervisor; ability to communicate both verbally and in written form with others; ability to establish and maintain effective working relationships with the University Community; ability to exercise discretion; content of projects deemed confidential are expected to be treated as such; and knowledge of academic and/or educational institution procedures. Sensitivity to the need of each individual; each individual is to be treated with dignity and respect as it relates to diversity in general and the Mission of the University in particular.

Duquesne University is committed to attracting, retaining and developing a diverse faculty and staff that reflects contemporary society, serves our academic mission and enriches our campus community. As a charter member of the Ohio, Western PA and West Virginia Higher Education Recruitment Consortium (HERC), we encourage applications from members of underrepresented groups and support dual-career couples. Motivated by its Catholic and Spiritan identity, Duquesne values equality of opportunity both as an educational institution and as an employer. Founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit, Duquesne University is Catholic in mission and ecumenical in spirit. Its Mission Statement commits the University to "serving God by serving students." Applicants for this position should describe how they might support and contribute to this mission.

Duquesne University uses Interfolio to collect all facultyand staff job applications electronically. Please submit a cover letter describing your experience, resume, and contact information for three confidential references to: http://apply.interfolio.com/30021. Review of materials will begin immediately and continue until the position is filled.

Applicants must be willing to contribute actively to the mission and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $17.00/hour
Location: Residence Life
Position Status: Full-time
Hours: M - F 8:30 a.m. - 4:30 p.m.
Position Number: 30-115
Open Date: June 9, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
The Administrative Assistant is responsible to the Resident Director of a Living/Learning Center for providing secretarial and clerical services. Works under the direct supervision of the Resident Director of the assigned Living/Learning Center as well as the Director of Residence Life and Central Office Staff.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Provides assistance to the department by screening calls, visitors and mail.
  2. Schedules appointments for the Resident Director
  3. Answers letters and general correspondence; working from rough drafts, verbal instructions or established procedures
  4. Performs responsible public relations duties through contacts and associations with students, University officials, parents and visitors; acts in a liaison capacity for the administrator and department.
  5. Responds to and/or refers student concerns.
  6. Prepares reports and assists in maintaining programming budget.
  7. Provides weekly updates of occupancy of Living/Learning Center.
  8. Attends departmental meetings and University functions as required.
  9. Assumes any additional duties and responsibilities that may be assigned by the Resident Director or Central Office Staff.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma, supplemented by courses in computer technology, business education, word-processing, and typing, and have experience in responsible and varied secretarial work, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to the following: proficiency in the use of computers; accurate knowledge of word processing; spreadsheet and database knowledge may be required; ability to keep complex accurate records and files, to assemble and organize data and to prepare reports from such records; ability to effectively communicate ideas, both orally and in writing; considerable knowledge of the policies, regulations, and procedures of the department as well as the University; ability to work independently on responsible and confidential assignments and secretarial tasks; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $19.23/hour
Location: Rangos School of Health Science - Dean's Office
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-114
Open Date: June 8, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: apply.interfolio.com/29924

NATURE OF WORK:

This is a highly skilled administrative assistant position supporting the Student and Alumni Services area in the Dean's Office of the Rangos School of Health Sciences. This work requires strict attention to detail, confidentiality, the ability to work independently and requires considerable contact with the faculty, staff, and students. Administrative Assistant reports to the Director of Student and Alumni Services.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Assists academic advisors during peak registration periods and in performing essential job functions
  2. Coordinates school commencement activities: oversee all aspects of the event, process requisitions, coordinate staffing, prepare announcements, and proofreading programs/awards
  3. Organize/Oversee various School events including: Senior Celebration, Freshmen Orientation, Professional/Accredited Phase Orientation Meetings, Pre-professional Phase Student Body Meetings, Alumni & Student nights at the basketball game
  4. Plan activities for Professional Orientation Meeting
  5. Schedules Student Standing Committee meetings and prepares materials
  6. Manages front-desk: greeting guests, directing visitors
  7. Trains and supervises student workers working front desk
  8. Maintains advisor calendars as required
  9. Assists with other office projects or functions, as the Director deems necessary

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma or equivalent, and have training in Microsoft Office applications, including word processing, spreadsheet, and database software. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to create and maintain complex records and files; considerable knowledge of data processing and software applications; ability to work independently on responsible and confidential assignments; ability to understand and follow detailed oral and written instructions; ability to learn assigned tasks readily, and adhere to prescribed routines; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


COMPUTER SUPPORT SPECIALIST II

Salary: $17.78 - $18.56/hour
Location: Computing & Technology Services
Position Status: Full-time (40 hr/wk)
Hours: Varied
Position Number: 31-11
Open Date: June 5, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is specialized work in the area of support and service for the University's academic and administrative computing needs. The scope of this position requires knowledge of personal computers, software and laser jet printers and other peripheral devices. Regular duties for the Computer Technician include, but are not limited to, the support and service of laser jet printers, computer hardware, and computer software for staff, faculty and students.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Provides support, service and preventative maintenance for university owned laser jet printers.
  2. Provides support and service for privately owned computer hardware and software.
  3. Coordinates with external vendors for hardware and software service.
  4. Configures and installs standard campus software.
  5. Configures and installs network printers.
  6. Removes and properly disposes of old equipment.
  7. Maintains facility and equipment inventory.
  8. Regularly checks with the CTS workflow management system (Footprints) to obtain new assignments, update in-progress assignments, and close completed assignments.
  9. Performs related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a two-year technical degree (or its equivalent) in electronics or a related field from an accredited institution and have at least two years of experience in a service position, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: significant knowledge configuring and supporting Microsoft and Apple operating systems; significant knowledge diagnosing and repairing virus; ability to be service-minded and self-motivated; ability to correctly diagnose technical problems and communicate them to a non-technical customer; ability to work well in teams, including those which cross organizational boundaries; ability to work in a highly collaborative environment; ability to maintain an A+ Computer Hardware Certification; ability to maintain certification in Dell, Apple, HP LaserJet, and Dell laser printers, and other supported hardware products; ability to work a flexible, on-call schedule as necessary; excellent organization and communication skills; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


COMPUTER SUPPORT SPECIALIST I

Salary: $17.78 - $18.56/hour
Location: Computing & Technology Services
Position Status: Full-time (40 hr/wk)
Hours: Varied
Position Number: 31-12
Open Date: June 5, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is specialized work in the area of support and service for the University's academic and administrative computing needs. The scope of this position requires knowledge of personal computers, software and laser jet printers and other peripheral devices. Regular duties for the Computer Technician include, but are not limited to, the support and service of laser jet printers, computer hardware, and computer software for staff, faculty and students.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Provides support, service and preventative maintenance for university owned laser jet printers.
  2. Provides support and service for privately owned computer hardware and software.
  3. Coordinates with external vendors for hardware and software service.
  4. Configures and installs standard campus software.
  5. Configures and installs network printers.
  6. Removes and properly disposes of old equipment.
  7. Maintains facility and equipment inventory.
  8. Regularly checks with the CTS workflow management system (Footprints) to obtain new assignments, update in-progress assignments, and close completed assignments.
  9. Performs related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a two-year technical degree (or its equivalent) in electronics or a related field from an accredited institution and have at least two years of experience in a service position, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: significant knowledge configuring and supporting Microsoft and Apple operating systems; significant knowledge diagnosing and repairing virus; ability to be service-minded and self-motivated; ability to correctly diagnose technical problems and communicate them to a non-technical customer; ability to work well in teams, including those which cross organizational boundaries; ability to work in a highly collaborative environment; ability to maintain an A+ Computer Hardware Certification; ability to maintain certification in Dell, Apple, HP LaserJet, and Dell laser printers, and other supported hardware products; ability to work a flexible, on-call schedule as necessary; excellent organization and communication skills; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $17.58 - $19.23/hour
Location: Advancement Services
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-111
Open Date: May 27, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is highly skilled clerical work and detailed data processing work for generating specialized donor letters, and establishing and maintaining alumni and donor records. This work requires the exercise of considerable initiative and independent judgment.

Work involves researching, coding and processing all data necessary to accurately maintain and develop the demographic information stored in the Alumni/Development database (Banner). Assignments also include generating acknowledgement letters through a customized process on a weekly basis for all outright donations. Assignments are made by the Director and performed by following established procedures.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Performs updates and maintains demographic information on the Banner Advancement Individuals and Organizations module. This involves subscribing to various online services as a resource tool for biographical information on alumni and donors.
  2. Executes weekly custom program necessary for generating acknowledgement letters/cards for all outright and matching gift donations. This process includes reviewing and finalizing a donor report for gifts receipted during the same weekly time period.
  3. Prepares donor acknowledgement letters and family notification cards for all honorary and memorial gifts.
  4. Coordinates all special biographical updating projects assigned by the Director. These updates are received through the National Change of Address (NCOA), various mailings, Alumni events, Telefund, schools and departments.
  5. Primarily responsible for performing all updates on major prospect, board of director and key donor records for entry into the Banner database.
  6. Assists in resolving and verifying degree information on new graduates being transferred to the Banner system from the Registrar's Student record system.
  7. Performs data entry of special interest and affiliation codes on Banner records as assigned.
  8. Assists with research and updates on key alumni and donors to ensure the most current and complete biographical information on each constituent record.
  9. Assists with other office projects or functions, as the Director deems necessary.

REQUIREMENTS OF WORK:

The successful candidate will have earned a high school diploma or equivalent, supplemented with course work in business education from an accredited institution and have training in Microsoft Office applications, including word processing, spreadsheet, and database software. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to create and maintain complex records and files; considerable knowledge of data processing and software applications; ability to work independently on responsible and confidential assignments; ability to understand and follow detailed oral and written instructions; ability to learn assigned tasks readily, and adhere to prescribed routines; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


HR SERVICE CONSULTANT I

Salary: $20.00 - $21.51/hour
Location: Office of Human Resource Management
Position Status: Full-time
Hours: M - F; 7:30 a.m. - 3:30 p.m.
Position Number: 30-113
Open Date: May 19, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is a highly skilled position requiring the exercise of initiative and independent judgement. Position requires extensive knowledge of the University's policies and procedures relative to salaries, benefits, payroll, and personnel procedures. Work involves the responsibility to establish and maintain complex employee personnel and payroll records. The employee interacts with all aspects of the University's community including the executive/ administrative/clerical staff as well as the general public. The employee must exercise judgement and discretion in its relationships with this diverse group. Employee serves as a member of the HR Call Center Team to service University employees and constituents.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Establishes and maintains working relationships with key personnel to establish and manage employee and payroll records.
  2. Guides employees through complex administrative processes.

    Establishes and maintains both electronic and manual support records for all employees including the personnel, payroll, leave, and benefit records.
  3. Documents, codes, and processes all data necessary to support the employee record including new hires, terminations, re-appointments, status and salary changes to personal information.
  4. Conducts intensive and complex audits of employee records including regular bi-weekly audits of the pay files. Ensures that completed work conforms to established University and Human Resources standards and criteria.

    Provides assistance to the University community and directing inquiries relative to the HR Service Call Center in an attentive and positive manner.
  5. Seeks opportunities to offer information and provide general assistance.
  6. Performs related work as required.

REQUIREMENTS OF WORK:

The successful candidate will have completed coursework in business education from an accredited institution, have strong knowledge of software applications, and have 3 - 4 years experience with payroll processing or other database applications. Alternately, the final candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of software applications, including database and spreadsheets; knowledge of SCT Banner preferred; knowledge of University policies and procedures related to employment; knowledge of basic accounting as well as University operating budget and grant accounts; ability to work independently and exercise confidentiality with employment information; ability to provide attention to detail and problem solving; ability to make arithmetic calculations and determine proper codes; strong customer service orientation; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.