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Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • HR Assistant - Office of Human Resource Management (30-104)
  • Administrative Assistant (30-103) - New Posting

 No Longer Accepting Resumes

  • Office Assistant II (Night Clerk) - Residence Life (31-10) Application deadline 3/20/15
  • Administrative Assistant (30-102)
  • Administrative Assistant Accounting Clerk (30-99)
  • Administrative Assistant - Financial Aid Office (30-100)
  • Assistant to Department Head - Human Resource Management (30-96)

HR ASSISTANT

Salary: $18.50 - $19.10/hour
Location: Office of Human Resource Management
Position Status: Full-time (35 hours/week)
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-104
Open Date: March 27, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

Under the general direction of the Senior Employment Recruiter, the HR Assistant provides support to the student employment and general employment functions. The HR Assistant supervises student employees. Scheduling flexibility is a must, especially during peak student employment hiring cycles.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Acts as liaison between students, human resources staff, university departments, parents and the general public facilitating inquires related to the University and more specifically the Student Employment Program.
  2. Assists in overall administration of student employment including candidate referral and records management; establishes and maintains student personnel and pay records; maintains Student Employment Database.
  3. Works closely with University departments to fill Student Aide vacancies; works in close relationship with the Office of Financial Aid to coordinate eligible student aide candidates.
  4. Consults with and provides guidance to campus hiring departments with student employee relation issues.
  5. Participates in training in the area of motivating and managing student aides.
  6. Maintains Human Resource Information System records and compiles reports from database as needed.
  7. Updates student employment web site to assure accurate and timely information is posted.
  8. Represents the Student Employment Program and the Office of Human Resource Management at University information sessions and open houses.
  9. Provides clerical support in recruitment effort for exempt, non-exempt and faculty personnel; helps in coordination of applicant notification and follow-up processes.
  10. Maintains records related to P-card, including paying invoices as necessary and reconciling account in CentreSuite.
  11. Coordinates monthly transit passes, including receiving and sending out passes each month; communicating with Payroll regarding payroll deductions for passes, and other related tasks.
  12. Acts as back up to Department Receptionist; answers phones, opens mail, assists visitors, etc.
  13. Assists students and other new hires with the completion of tax and employment forms;
  14. Assists department in carrying out various human resources programs and procedures.
  15. Performs other related duties as required and assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree from an accredited institution and have 1 - 2 years of related human resources experience. Prior experience with an HRIS database and knowledge of applicable employment and hiring laws is preferred. Alternately, the final candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: effective oral and written communication skills; excellent interpersonal skills with a strong customer orientation; strong organizational and analytical skills; strong presentation skills; ability to coach and counsel in the area of student employee relations; ability to demonstrate a solid computer literacy with proficiency in Microsoft Office Suite, including Word, Excel, & Access; ability to generate reports; familiarity with web posting and content management software, preferably Ingeniux; knowledge of employment laws and recruiting principles and practices; ability to work under tight deadlines and with multiple projects; ability to establish and maintain effective working relationships with faculty, staff, students, and the general public; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $19.25/hr
Location: Center for African Studies
Position Status: Full-time
Hours: 8:30 am to 4:30 pm
Position Number: 30-103
Open Date: March 25, 2015
FLSA Status: Exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
This is a complex and responsible clerical position which involves the performance of high-level secretarial work and requires considerable exercise of initiative and independent judgment. This position requires extensive contact with faculty and students. Work is done with considerable independence within established policies and guidelines and reviewed by superiors through reports, conference, and observation of results. This position reports to the Director of African Studies.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Performs and oversees varied secretarial work to ensure efficient and effective operation of the Center for African Studies; answers phones and greets visitors and directs them as appropriate.
  2. Prepares and oversees the Center for African Studies' budget.
  3. Monitors the departmental operating budget accounts and serves as contact person for Human Resources and Payroll.
  4. Maintains the departmental procurement card account, reconciles monthly statements, and prepares monthly report of expenses for the Director.
  5. Attends meetings as assigned; prepares agendas/minutes and tracks action items.
  6. Ensures that completed work conforms to established standards and criteria; establishes proper and effective procedures.
  7. Assists part-time faculty with employment and payroll related documents.
  8. Assists with the hiring of student employees; supervises student employees and monitors timely submission of timesheets.
  9. Manages and maintains the Center for African Studies website and other social media networks.
  10. Maintains appointment calendar for the Center, schedules meetings and follows up as needed.
  11. Maintains working order of office equipment; orders office supplies.
  12. Coordinates with Mailing Services when bulk mailings are being done. Creates mailing lists and labels, pulls prospective student information from Banner Financial Module and Banner Student Module database, updates contact information, and manages responses and other correspondence.
  13. Organizes, coordinates and oversee all submitted MAXIMO requests for facility maintenance and repairs.
  14. Serves as the liaison with the Director of Student Services for recruitment efforts.
  15. Assists with the planning, coordination, and participation in Admitted Students Weekend Open House, and New Student Orientation. Coordinates site and arranges catering.
  16. Manages and oversees the planning and implementation of the Center for African Studies events and study abroad opportunities.
  17. Assists with identifying speakers for the speaker series and determining strategic goals for the Center.
  18. Maintains confidential files and the African Studies roster and student files and progression reports.
  19. Performs registration functions/provides support as need to Academic Advisors such as registration of students in the Banner system, processing course drop/adds and withdrawals.
  20. Prepares reports, lecture notes, memoranda, and correspondence for the Director and other faculty members.
  21. Gathers statistical information for annual reports.
  22. Prepares materials for off-site recruitment trips.
  23. Processes electronic and paper application materials for the African Studies program. Reviews all materials for completeness and resolves any incomplete areas by contacting applicants. Continuously update files as information is received.
  24. Generates correspondence to notify applicants of admissions decisions and sends decision letters to applicant.
  25. Advises and assists incoming and prospective students with the admissions process.
  26. Answers phone calls and emails from prospective students.
  27. Performs other duties as assigned by the Director of African Studies.

REQUIREMENTS OF WORK:
The successful candidate will have earned an Associate's degree, with major course work in business administration, accounting, education, guidance counseling or closely related field and have one to two years' experience working in an academic setting i.e., admissions, counseling, or student advisement. A Bachelor's degree and three to five years of office management and college student recruitment experience preferred, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of the academic policies and regulations; excellent interpersonal skills with a customer service orientation; excellent computer, social media, and web skills, especially website management; demonstrated proficiency in Microsoft Office Suite (Excel, Work, PowerPoint, Publisher, etc.); ability to communicate effectively, both orally and in writing; ability to work independently; excellent organizational skills and the ability to be attentive to detail, flexibility, and the ability to multi-task; ability to work a flexible schedule as needed in order to attend school events; ability to prioritize work assignments and work within deadlines; willingness to provide detailed daily and weekly updates to the director; ability to exercise discretion in discussing content of projects deemed confidential are expected to be treated as such; ability to understand and willingness to support the University Mission Statement; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.