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Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • Administrative Assistant - (30-71)
  • Administrative Assistant - Mylan School of Pharmacy (30-70)
  • Library Assistant III Evening Supervisor - Gumberg Library (30-68)

No Longer Accepting Resumes

  • Student Events Coordinator - Center for Student Involvement
  • Office Assistant III - Speech-Language Pathology (30-67)
  • Administrative Assistant - Office of Admissions (30-69)
  • Administrative Assistant - BSNES (30-66)
  • Heavy Cleaner - Facilities Management (40-26) - Application period closed
  • Development Assistant - University Advancement (10-146) - Application period closed
  • Administrative Assistant - Risk Management (30-58) - Interviews in progress
  • Office Assistant III - Human Resource Management (30-61) - Application period closed
  • Office Assistant III - Computing & Technology Services (30-60) - Application period closed

ADMINISTRATIVE ASSISTANT

Salary: $17.22/hour
Location: Journalism and Multimedia Arts Department
Position Status: Full-time (35 hr/wk)
Hours: 8:30 a.m. - 4:30 p.m., M - F
Position Number: 30-71
Open Date: April 10, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
This is a complex and responsible position which involves the performance of high-level administrative work and requires considerable exercise of initiative and independent judgment. This position requires extensive contact with staff, faculty, students and the public. Work is done with considerable independence within established policies and guidelines and reviewed by superiors through reports and observation of results. The position reports to the Department Chair. This position is projected to start May 1, 2014.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Performs secretarial work and plans, organizes, and supervises the work of a clerical/secretarial staff.
2. Produces difficult projects or reports utilizing the PC.
3. Records and approves invoices received; maintains current budget records; prepares payrolls and keeps personnel records current; controls inventory and orders all supplies; assists in supervising the department.
4. Estimates and prices printing jobs completed; posts necessary information on records.
5. Makes appointments for students; processes personnel action forms for employed students; maintains statistical data concerning student employment.
6. Performs related work assignments as required.

REQUIREMENTS OF WORK:
The successful candidate will have a minimum of an Associate's degree and 2-4 years of progressively responsible and related support experience or any equivalent combination of experience and training which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: knowledge of budgetary theory, principles and practices; knowledge of the Human Resources, Purchasing, and Payroll systems; thorough knowledge of and proficiency in using the current Microsoft Office Suite; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with the University Community; ability to work both independently and as part of a team; good problem-solving skills with a can-do approach; excellent organizational skills with the ability to be attentive to the details; excellent interpersonal skills with a customer service orientation to serve students and faculty; willingness to learn new technologies relevant to the position; ability to initiate and follow through with work responsibilities and to meet deadlines and to assist with other tasks as needed.

All applicants must be willing to contribute actively to the mission and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $17.29/hour
Location: Mylan School of Pharmacy
Position Status: Full-time
Hours: 8:30 a.m. to 4:30 p.m.
Position Number: 30-70
Open Date: March 27, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Application to: Careers@duq.edu

NATURE OF WORK:
The Administrative Assistant is the primary support person for the Mylan School of Pharmacy Student Services area. This position will assist in coordinating special projects and other student services related duties as assigned by the Associate Dean, Professional Programs.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Serve as the primary point of contact for pharmacy students, faculty, alumni, prospective students and families and guests;
2. Individual must employ tact, sensitivity and insight when communicating with current and prospective students about application requirements and application process;
3. Enter data in Excel spreadsheets, and maintain various reports and information;
4. Maintain School of Pharmacy Master List and class rosters;
5. Assist with planning, implementing, and attending special projects, e.g., the School's White Coat Ceremony, Chemical Dependency Program and Pharmacy Commencement;
6. Compose documents and enter data in Excel spreadsheets for Continuing Pharmacy Education;
7. Collect and upload course syllabi to the Curriculum Committee Blackboard Folder;
8. Coordinate all IV Sedation Certification Programs and keep records of attendees and payments;
9. Maintain Student Services Blackboard site including student email notifications;
10. Serve as support staff for Academic Advisors and Pharmacy Admissions;
11. Processing Pharmacy Licensure paperwork to State Agencies and maintain spreadsheet;
12. Train and supervise Work Study Students;
13. Serve as point of contact for ordering office supplies, print work, reserving classrooms and lecture halls, submitting Maximos, and processing necessary budgetary forms;
14. Serve as a member of the larger Student Services team. Assisting with other support roles when deemed necessary by the Associate Dean for Professional Programs.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma, Associates Degree from an accredited institution desired, including or supplemented by courses in business education, as well as 3+ years of work experience in a high volume customer service oriented office setting, with excellent oral and written communication skills as well as outstanding organizational and interpersonal skills or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. Applicant must also be willing to work overtime when deemed necessary, and must be willing to actively contribute to the University Mission. Essential job functions include, but are not limited to, the following, experience using Microsoft Word and Excel are required, (a functional knowledge of the Banner Student Informational System is desirable) and a willingness/ability to learn new technologies relevant to the position; will be able and willing to work in a complex, fast-paced structure; will maintain a high energy level, enthusiasm, and a positive approach to work, an excellent rapport with people, a commitment to customer service, and to the educational development of students.  Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


LIBRARY ASSISTANT III EVENING SUPERVISOR

Salary: $15.39/hour
Location: Gumberg Library
Position Status: Full-time
Hours: Sunday - Thursday (5:00 p.m. to 1:00 a.m.) Work Schedule will vary during holiday and summer periods.
Position Number: 30-68
Open Date: March 17, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Application to: Careers@duq.edu

NATURE OF WORK:
Reporting to the Circulation Manager, this position has responsibility to supervise staff and students on nights and weekends as well as to provide safety and security functions. The incumbent will respond to emergencies, alarms, and other work related issues for which require problem resolution. This includes preparing and filing Incident Report forms describing security incidents, emergencies, and condition of the building; conducting hourly security rounds in assigned areas; and assisting with evening closing procedures. The position will also perform routine stacks management functions, compile reports and data, and assist patrons and collaborate and cross-train with other Library departments. Stacks maintenance functions include monitoring, organizing, and implementing shelving and shifting projects and inventory as directed. Duties include providing courteous and efficient services to library users; charging and discharging materials; closing the library, shelving and shifting materials, searching for missing items, and other projects as assigned. Work schedule is primarily evenings, Sunday through Thursday from 5 p.m. - 1 a.m., and will vary during holiday and summer periods.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Assign and monitor work of student assistants and part-time desk assistants during evening and weekend hours.
2. Assist with the training of new student assistants and part-time desk assistants.
3. Plan, organize, and participate in stack maintenance functions, including collection shifting.
4. Open/Close building following a checklist
5. Operate and balance cash drawer.
6. Prepare missing and hold reports.
7. Monitor security of the building by serving as door monitor, registering visitors, responding to complaints, and walking through the building. Contact appropriate personnel when needed. Coordinate evacuation of building in emergency.
8. Answer basic directional and reference questions at the service desk.
9. Charge/discharge materials through SIRSI system (books, AV materials, laptops, carrel keys).
10. Collect fines/maintain and update user records.
11. Prepare and shelve materials.
12. Assist library users with equipment photocopiers, printers, and microform machines.
13. Complete special projects as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma (Bachelor's degree preferred) and have a minimum of one year experience working in a public service area of an academic library (supervisory experience preferred), or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to prioritize tasks for self and others, and to adapt to changes in workflows; working knowledge of a library; strong commitment to customer service; strong organizational skills; basic computer literacy including the use of e-mail, word processing, spreadsheets; ability to maneuver 35 lb. book carts and move books, including reaching and lifting; ability to understand and willingness to support the University Mission Statement. The successful candidate will have the ability to multi-task with frequent interruptions; demonstrable skills will be needed in Microsoft Office in order to compile reports. The duties of this position will be performed under minimal supervision; therefore the use of independent judgment will be necessary for resolving complex problems.