A A Email Print Share

Support Staff Openings - Full Time

If you are interested in one of the jobs posted below, find out more about how to apply.

Currently Accepting Resumes

  • Secretary - Duquesne University Scholarship Association (Job Number TBD)
  • Computer Support Specialist I (31-11) - Computer Store
  • Computer Support Specialist II (31-12) - Computer Store
  • Administrative Assistant (30-111) - Advancement Services

 No Longer Accepting Resumes

  • Biological Sciences Laboratory Technician
  • Library Assistant III (30-109)
  • Academic Records Assistant (30-105)

SECRETARY

Salary: $18.50 - 19.25/hour
Location: Duquesne University Scholarship Association
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: TBD
Open Date: June 17, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is advanced clerical work in providing administrative and project management assistance to the President of the Duquesne University Scholarship Association. The assistant will monitor all activities of the office and perform a wide variety of tasks in support of the President.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Manages the office.
  2. Takes lead in organizing group meetings of alumni groups and fund raisers including room reservations, ordering food, printing, entertainment or other needs.
  3. Performs high level budget work.
  4. Takes minutes of meetings, prepares, distributes and files.
  5. Schedules calendar.
  6. Answers telephone and greets visitors.
  7. Organizes files.
  8. Process invoices through Accounts Payable.
  9. Process payroll information.
  10. Orders supplies.
  11. Processes monthly p-card reports including receipts.
  12. Attends meetings after normal working hours.
  13. Performs related duties and responsibilities as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a bachelor's degree (preferred) with 5 years of progressively responsible clerical experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: expert knowledge of Word and Excel; Banner experience is preferred, but not required; excellent communication skills; presence on the job; ability to be detailed in receiving phones calls, emails, maintains the office calendar and makes and confirms appointments; ability to use shorthand would be very helpful; ability to attend meetings after hours; effective organizational and administrative skills; ability to initiate and follow through with work responsibilities and to meet deadlines; Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


COMPUTER SUPPORT SPECIALIST I

Salary: $17.78 - $18.56/hour
Location: Computing & Technology Services
Position Status: Full-time (40 hr/wk)
Hours: Varied
Position Number: 31-12
Open Date: June 5, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is specialized work in the area of support and service for the University's academic and administrative computing needs. The scope of this position requires knowledge of personal computers, software and laser jet printers and other peripheral devices. Regular duties for the Computer Technician include, but are not limited to, the support and service of laser jet printers, computer hardware, and computer software for staff, faculty and students.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Provides support, service and preventative maintenance for university owned laser jet printers.
  2. Provides support and service for privately owned computer hardware and software.
  3. Coordinates with external vendors for hardware and software service.
  4. Configures and installs standard campus software.
  5. Configures and installs network printers.
  6. Removes and properly disposes of old equipment.
  7. Maintains facility and equipment inventory.
  8. Regularly checks with the CTS workflow management system (Footprints) to obtain new assignments, update in-progress assignments, and close completed assignments.
  9. Performs related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a two-year technical degree (or its equivalent) in electronics or a related field from an accredited institution and have at least two years of experience in a service position, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: significant knowledge configuring and supporting Microsoft and Apple operating systems; significant knowledge diagnosing and repairing virus; ability to be service-minded and self-motivated; ability to correctly diagnose technical problems and communicate them to a non-technical customer; ability to work well in teams, including those which cross organizational boundaries; ability to work in a highly collaborative environment; ability to maintain an A+ Computer Hardware Certification; ability to maintain certification in Dell, Apple, HP LaserJet, and Dell laser printers, and other supported hardware products; ability to work a flexible, on-call schedule as necessary; excellent organization and communication skills; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


ADMINISTRATIVE ASSISTANT

Salary: $17.58 - $19.23/hour
Location: Advancement Services
Position Status: Full-time
Hours: M - F; 8:30 a.m. - 4:30 p.m.
Position Number: 30-111
Open Date: May 27, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This is highly skilled clerical work and detailed data processing work for generating specialized donor letters, and establishing and maintaining alumni and donor records. This work requires the exercise of considerable initiative and independent judgment.

Work involves researching, coding and processing all data necessary to accurately maintain and develop the demographic information stored in the Alumni/Development database (Banner). Assignments also include generating acknowledgement letters through a customized process on a weekly basis for all outright donations. Assignments are made by the Director and performed by following established procedures.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Performs updates and maintains demographic information on the Banner Advancement Individuals and Organizations module. This involves subscribing to various online services as a resource tool for biographical information on alumni and donors.
  2. Executes weekly custom program necessary for generating acknowledgement letters/cards for all outright and matching gift donations. This process includes reviewing and finalizing a donor report for gifts receipted during the same weekly time period.
  3. Prepares donor acknowledgement letters and family notification cards for all honorary and memorial gifts.
  4. Coordinates all special biographical updating projects assigned by the Director. These updates are received through the National Change of Address (NCOA), various mailings, Alumni events, Telefund, schools and departments.
  5. Primarily responsible for performing all updates on major prospect, board of director and key donor records for entry into the Banner database.
  6. Assists in resolving and verifying degree information on new graduates being transferred to the Banner system from the Registrar's Student record system.
  7. Performs data entry of special interest and affiliation codes on Banner records as assigned.
  8. Assists with research and updates on key alumni and donors to ensure the most current and complete biographical information on each constituent record.
  9. Assists with other office projects or functions, as the Director deems necessary.

REQUIREMENTS OF WORK:

The successful candidate will have earned a high school diploma or equivalent, supplemented with course work in business education from an accredited institution and have training in Microsoft Office applications, including word processing, spreadsheet, and database software. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to create and maintain complex records and files; considerable knowledge of data processing and software applications; ability to work independently on responsible and confidential assignments; ability to understand and follow detailed oral and written instructions; ability to learn assigned tasks readily, and adhere to prescribed routines; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.