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Part Time Support Staff

Please review the postings below. If you are interested, learn how to apply.

PART-TIME ADMINISTRATIVE ASSISTANT

Salary: $15.00/hr
Location: Law School Admissions Office
Position Status: Part-time (20 hours / week)
Hours: Variable hours/days
Position Number: 70-44
Open Date: September 17, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
The part-time Admissions Assistant will support Duquesne Law's Office of Admissions by providing customer service and support to applicants. The Admissions Assistant will staff the office during break times and provide technical back up to the Admissions Assistant.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Prepares mailing and shipping materials for recruitment events and pre-law advisors.
  2. Coordinates with Mailing Services when bulk mailings are being done. Creates mailing lists and labels, pulls prospective student information from ACES2 database, updates contact information, and manages responses and other correspondence.
  3. Answer phone calls and emails from prospective students.
  4. Assists with execution of Admitted Students Weekend and Information Sessions.
  5. Processes electronic and paper application materials for all law school applicants including deferrals, transfers, visiting students, study abroad programs, and the LLM program. Electronic applications are imported through ACES2 database and applicant Credential Assembly Service reports must be requested and imported through the database. Reviews all materials for completeness and resolves any incomplete areas by contacting applicant. Continuously updates files as information is received.
  6. Performs other duties as assigned by the Assistant Dean of Admissions.

REQUIREMENTS OF WORK
The successful candidate will have earned a Bachelor's degree from an accredited institution or equivalent combination of education, experience and/or training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes but not limited to: Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook) is required; ability to work independently and as a member of a team; strong English grammar and editorial skills; excellent communication skills both oral and in writing; excellent organizational skills with the ability to be attentive to details, flexibility, and the ability to multi-task; ability to prioritize work assignments and work within deadlines; knowledge of academic and/or educational institution procedures; ability to establish and maintain effective working relationships with faculty, staff, and administration; ability to work with minimal supervision; employee is expected to exercise discretion in discussing projects with other staff; contents of projects deemed confidential are expected to be treated as such. Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University.


PART-TIME INTERNATIONAL ADMISSIONS ASSISTANT

Salary: $15.00/hr
Location: Office of International Programs
Position Status: Part-time
Hours: Variable hours/days
Position Number: 70-43
Open Date: August 21, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
Under the direction of the Director of International Programs, this position will provide support for the International Admission process that recruits and admits international students to the campus community.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Assists with international application process from start to finish; works with international admissions staff to ensure accurate file creation and data entry in the university Banner system.
2. Works closely with admissions offices in each of the graduate schools and the English as a Second Language program to facilitate the international admission and immigration process
3. Assists with recruitment logistics, including mailing and communication with prospective students and contacts in schools overseas.
4. Assists with aspects of immigration process, including assistance with mailings of immigration documents and student support services.
5. Works closely with staff on particular projects involving international student recruitment and cultural services, such as the New Student Orientation, Summer Institute, American Traditions Series, and other information sessions and workshops geared toward international students.
6. Assists with the creation and editing of the Office of International Programs website and other publications and communications.
7. Assists with general office management.
8. Performs other related duties as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned an Associate's Degree from an accredited institution and have 1-2 years of clerical experience in an office setting, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: proficiency in the Microsoft Office Suite, especially Excel, Access, and Publisher; ability and willingness to learn the university data system, Banner, and web management system; integrity and dependability; ability to uphold high standards of confidentiality and discretion when dealing with sensitive and confidential information; willingness to work with diverse students from all over the world; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.