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Part Time Support Staff

Please review the postings below. If you are interested, learn how to apply.

PART-TIME SERIALS AND CATALOGING ASSISTANT

Salary: $16.00/hour
Location: Law School - Law Library
Position Status: Part-time
Hours: 25 hours/week
Position Number: TBD
Open Date: August 20, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: apply.interfolio.com/30936

NATURE OF WORK:

Under moderate supervision, processes all mail (making certain it belongs to the Duquesne Law Library or the Allegheny County Law Library). With moderate supervision is responsible for monitoring the quality control of the serials collection. With moderate supervision is responsible for all processing of the periodical collection including all binding. With moderate supervision, processes all book and serial volume labels. With moderate supervision, sits at Circulation Desk from 7:30 a.m. - 8:30 a.m. each weekday morning.

DUTIES AND RESPONSIBILITIES:

Handles all incoming and outgoing mail when it is delivered to the library.

  1. Sorts mail according to which library it belongs to. (Allegheny County Law Library will have their name in the mailing address.)
  2. Puts all Allegheny County Law Library mail that goes directly to ACLL in the box designated for that material.
  3. Sorts Duquesne University Law Library material and delivers it to the proper department if a box or to the proper mailbox if a piece of mail.
  4. Dates all invoices and hand delivers to acquisitions department.

Checks in and processes new serial material received on a daily basis (for both Duquesne University Law Library and Allegheny County Law Library).

  1. Creates and maintains accurate serials records on SOLCAT/ALLECAT, including the library holdings for all serial material excluding periodicals and government documents.
  2. Creates check in records on SOLCAT/ALLECAT for all new serial titles received from the catalog department.
  3. Supervises and oversees processing of new volumes of serial material.
  • Places barcodes on back of books for Duquesne University Law Library material.
  • Places barcodes on front inside cover of books for Allegheny County Law Library.
  • Places spine label on serial volumes, which have a LC call number.
  • Covers spine labels with label protectors.
  • Correctly inserts 3M magnetic detection strips into material.
  • Makes sure all Duquesne University Law Library material is shelved correctly.
  • Boxes all Allegheny County Law Library material to be taken by the courier to their library and shelved.
  • Processes and oversees filing of all loose-leaf material and pocket parts.

Claims missing material or incomplete shipments.

  1. Calls customer service to report missing material.
  2. Keep accurate records of when claimed and when received.

Maintains daily statistical data of all incoming serials, paying close attention to statistics needed to complete the annual ABA requirements.

  1. Routes material to faculty and staff as directed by the check in records.
  2. Processes binding to binders as needed using the vendor's software.
  3. Label and process all new books.
  4. Works at Circulation Desk from 7:30-8:30 each weekday morning.

The position requires the ability and willingness to contribute actively to the mission and to respect the Spiritan Catholic identify of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.Duquesne University is committed to attracting, retaining and developing a diverse faculty and staff that reflects contemporary society, serves our academic mission and enriches our campus community. As a charter member of the Ohio, Western PA and West Virginia Higher Education Recruitment Consortium (HERC), we encourage applications from members of underrepresented groups and support dual-career couples. Motivated by its Catholic and Spiritan identity, Duquesne values equality of opportunity both as an educational institution and as an employer. Founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit, Duquesne University is Catholic in mission and ecumenical in spirit. Its Mission Statement commits the University to "serving God by serving students." Applicants for this position should describe how they might support and contribute to this mission.

REQUIREMENTS OF WORK:

The successful candidate will have earned a high school diploma (Bachelor's degree preferred) and have a minimum of one year experience working in a public service area of an academic library (supervisory experience preferred), or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. The successful candidate will have the ability to multi-task with frequent interruptions; demonstrable skills will be needed in Microsoft Office in order to compile reports. Duties include, but are not limited to, the following: ability to prioritize tasks for self and others, and to adapt to changes in workflows; working knowledge of a library; strong commitment to customer service; strong organizational skills; basic computer literacy including the use of e-mail, word processing, spreadsheets; ability to maneuver 35 lb. book carts and move books, including reaching and lifting; ability to understand and willingness to support the University Mission Statement. The duties of this position will be performed under minimal supervision; therefore the use of independent judgment will be necessary for resolving complex problems.

Duquesne University uses Interfolio to collect all faculty and staff job applications electronically. Please submit a cover letter describing your experience, curriculum vitae, and contact information for three confidential references to: http://apply.interfolio.com/30936. Review of materials will begin immediately and continue until the position is filled.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.


PART-TIME ADMINISTRATIVE ASSISTANT

Salary: $16.00/hour
Location: Law School
Position Status: Part-time
Hours: 18 hours/week
Position Number: TBD
Open Date: August 15, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: apply.interfolio.com/30881

NATURE OF WORK:
The Legal Research & Writing Program ("LRW") is an integral part of the academic program of the School of Law. There are approximately a dozen professors teaching in the program every year (a full-time faculty director, three full-time faculty members, and up to nine adjunct faculty members). Over one-third of the student body is taking courses in the program every year; all first-year students (day and evening divisions) are required to take the year-long LRW course, and elective upper-level courses are offered to approximately fifty students in the spring semester. The required LRW courses are taught on two days for the day division students, and on Thursday nights for the evening division students. The LRW Program offices are in a newly renovated area of the law school, within the law library: The Bridget & Alfred Pelaez Legal Writing Center. The Center includes offices for three full-time faculty, two shared offices for adjuncts, two shared offices for upper-level student Teaching Assistants, and dedicated space for an Administrative Assistant.

The Academic Success Program ("ASP") is another integral part of the academic program of the School of Law. There is one full-time non-tenure-track faculty member who is the Director of the program. The Director's office is in close proximity to the LRW Program's Center. The Director teaches courses and provides assistance to students who are on academic probation or are in need of additional instructional support.

The successful candidate must have a capacity to relate to students, other staff, and faculty and will work with the Directors of the LRW and ASP Programs and all of the LRW faculty to assist with the development of the LRW and ASP Programs within the Law School, the University, and broader geographic, professional, and academic communities. Approximately 14 hours a week are devoted to support of the LRW Program and 4 hours a week to the ASP Program, depending upon the priorities for work at any particular time during the academic year and summer.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Supporting the Directors' administration of the LRW and ASP Programs, including the planning and execution of programmatic initiatives.
  2. Working collaboratively with administration, faculty, alumni, and students to support LRW and ASP Program events and activities.
  3. Tracking budget and expenditures for the LRW and ASP Programs for the Directors and Full-Time LRW Faculty, in conjunction with the Law School's Office Manager.
  4. Ensuring that LRW Program adjunct faculty and student Teaching Assistants comply in a timely manner with University and Law School requirements for payroll and other administrative matters.
  5. Attending and assisting with Program-sponsored events, meetings, and related forums.
  6. Assisting the LRW and ASP Directors and Full-Time LRW Faculty with conferences, travel, public relations activities, and related facets of their faculty responsibilities, and help with the creation and dissemination of promotional materials.
  7. Assisting the Directors and Full-Time LRW Faculty with the production of scholarship and engagement in related academic and service activities, such as hosting regional and national conferences at Duquesne.
  8. Preparing event schedules and related correspondence for the LRW Program's spring semester appellate oral arguments involving approximately 80 alumni, a dozen Program faculty, student Teaching Assistants, and several hundred law students. Sort, distribute, and mail documents, including over 200 student appellate briefs, to alumni and faculty. Taking the lead responsibility for arranging classroom assignments and facilitating alumni, faculty, and student participant involvement in the weekend oral arguments, including arranging for meals. Directing student Teaching Assistants in their support of the execution of the appellate oral argument program.
  9. Maintaining the LRW Program section of the Law School website, and maintaining Blackboard course websites for the LRW Program and classes.
  10. Maintaining the LRW Program and ASP office environments, including the purchase of supplies, the distribution of mail, facilitating telephonic and e-mail communication, ordering textbooks, oversight of office equipment, and overseeing security of the Program's offices.

Qualifications:
The ideal candidate will possess:

  • A pro-active, energetic and enthusiastic outlook; a strong sense of teamwork; a sense of humor; and an open, friendly and inviting demeanor.
  • An understanding of law-related organizations and institutions, such as law firms and courts.
  • An appreciation for the structure and organization of academic institutions.
  • An ability to work independently on assigned tasks.
  • Exceptional time-management skills.
  • Exceptional organizational and budgetary skills.
  • Strong commitment to be a resource for the various types of faculty teaching within the program.
  • Strong written and verbal communication skills.
  • Strong word-processing and computer skills.
  • Event coordination, group facilitation, and programming skills.

REQUIREMENTS OF WORK:
The successful candidate will have earned an associate's degree, bachelor's degree preferred, from an accredited institution and have at least 3 - 5 years' work experience or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: prior administrative work experience is required; proficiency in Microsoft Office software (Excel, Word, PowerPoint, etc.) is required; excellent organizational skills; excellent interpersonal and written and verbal communication skills; attention to detail, flexibility, and the ability to multi-task are absolute necessities to manage a large number of projects and responsibilities in a fast-paced environment; flexibility in work schedule; for example, the ability to be present on when day division LRW classes meet, and for the early part of Thursday evenings when the evening division LRW classes meet; experience with law school and law-related organizations, such as law firm or courts, helpful, but not essential. In addition to, a strong analytic capabilities (comfort with numbers and graphs); excellent critical thinking skills and strong attention to detail; excellent oral and written communication skills; outstanding organizational and interpersonal skills; experience using Microsoft Word, Excel, PowerPoint, Access, Adobe, and other software packages; willingness and ability to learn new technologies relevant to the position; ability to work in a complex environment; excellent rapport with people; commitment to customer service and to the educational development of students; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. A functional knowledge of the Banner system and Ingeniux CMS is desirable.


PART-TIME GRANT WRITER - HRSA VETERAN'S GRANT

Salary: $37/hour
Location: School of Nursing
Position Status: Part-time
Hours: 10 hours/week
Position Number: 70-57
Open Date: July 8, 2015
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

This part-time position (approximately 10 hours per week) will focus on writing grants to private, state, and federal agencies interested in supporting veterans and nursing. The individual will report to the project director for the HRSA grant and work with University Advancement on grant proposals and fundraising strategies. The position will be funded from a HRSA grant through June 30, 2017 with the possibility to continue beyond that date pending further grants. The individual will interact as necessary with various University departments including University Advancement, Office of Military Affairs, and the Office of Research to ensure University policies are followed.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Develops a strategic fundraising plan, focusing on grant writing to private, state, and federal agencies interested in supporting veterans and nursing
  2. Coordinates with University Advancement, specifically the Associate Director of Corporate and Foundation Relations, on grant proposals and fundraising strategy
  3. Identifies deadlines, contacts, and partners at these agencies
  4. Writes grants in conjunction with the Nursing faculty and staff
  5. Works toward the sustainability of a Veterans BSN program through fundraising
  6. Interfaces with the Office of Military Affairs and other partners on campus as needed
  7. Works with the Nursing School Veteran Recruiter and Coach as needed
  8. Performs other related duties as assigned

REQUIREMENTS OF WORK:

The successful candidate will have two years of grant writing experience and a Bachelor's degree in applicable field, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes, but is not limited to, the following: excellent communication skills; excellent administrative, organizational and planning skills; ability to work with efficiency and accuracy; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Previous experience working with funding sources for veteran's programs is highly desirable. Applicants must be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.