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Part Time Support Staff

Please review the postings below. If you are interested, learn how to apply.

PART-TIME OFFICE ASSISTANT

Salary: $18.00/hour
Location: English as a Second Language Program
Position Status: Part-time
Hours: Varied
Job Posting Number: 70-45
Open Date: September 24, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
This part-time paraprofessional and clerical administrative support position requires skill in computer technology, organization, and intercultural communication. The position carries a broad range of administrative responsibilities to assist staff with office operations. Key duties include office support, event arrangements, and organization and maintenance of student records. The position reports to the Director of the ESL Program in the Duquesne University Office of International Programs.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Answer phone calls and handle inquiries from students and instructors.
  2. Enter data, maintain student records, and manage reports in the University database system.
  3. Organize and create documents tracking student progress.
  4. Make on-line room reservations.
  5. Arrange logistics for program events, including orientation and informational sessions, field trips, and meetings.
  6. Manage communication with students via email, classroom announcements, and memos.
  7. Maintain and develop the ESL website.

REQUIRED QUALIFICATIONS:
The successful candidate will have earned an Associate's Degree or higher and have experience required to perform essential job functions. Qualifications include, but are not limited to, the following competencies: use of computer-based systems for data management and report preparation; proficiency in use of Microsoft Office; strong organizational skills and communication skills; ability to work with students and faculty from a wide range of backgrounds, countries and cultures; initiative to contribute to the smooth operation of the ESL Program. Applicants also must be willing support the university mission and to respect the Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns and an ecumenical campus community. The ESL Program mission statement also places high value on collaborative professional support. See the following web sites for details on the above mission statements: www.esl.duq.edu and www.aloa.duq.edu


PART-TIME ADMINISTRATIVE ASSISTANT

Salary: $15.00/hr
Location: Law School Admissions Office
Position Status: Part-time (20 hours / week)
Hours: Variable hours/days
Position Number: 70-44
Open Date: September 17, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
The part-time Admissions Assistant will support Duquesne Law's Office of Admissions by providing customer service and support to applicants. The Admissions Assistant will staff the office during break times and provide technical back up to the Admissions Assistant.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Prepares mailing and shipping materials for recruitment events and pre-law advisors.
  2. Coordinates with Mailing Services when bulk mailings are being done. Creates mailing lists and labels, pulls prospective student information from ACES2 database, updates contact information, and manages responses and other correspondence.
  3. Answer phone calls and emails from prospective students.
  4. Assists with execution of Admitted Students Weekend and Information Sessions.
  5. Processes electronic and paper application materials for all law school applicants including deferrals, transfers, visiting students, study abroad programs, and the LLM program. Electronic applications are imported through ACES2 database and applicant Credential Assembly Service reports must be requested and imported through the database. Reviews all materials for completeness and resolves any incomplete areas by contacting applicant. Continuously updates files as information is received.
  6. Performs other duties as assigned by the Assistant Dean of Admissions.

REQUIREMENTS OF WORK
The successful candidate will have earned a Bachelor's degree from an accredited institution or equivalent combination of education, experience and/or training which provides the knowledge, skills, and abilities required to perform the essential job functions. This includes but not limited to: Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook) is required; ability to work independently and as a member of a team; strong English grammar and editorial skills; excellent communication skills both oral and in writing; excellent organizational skills with the ability to be attentive to details, flexibility, and the ability to multi-task; ability to prioritize work assignments and work within deadlines; knowledge of academic and/or educational institution procedures; ability to establish and maintain effective working relationships with faculty, staff, and administration; ability to work with minimal supervision; employee is expected to exercise discretion in discussing projects with other staff; contents of projects deemed confidential are expected to be treated as such. Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University.


PART-TIME INTERNATIONAL ADMISSIONS ASSISTANT - No Longer Accepting Resumes



Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.