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Part Time Support Staff

Please review the postings below. If you are interested, learn how to apply.

PART-TIME ADMINISTRATIVE ASSISTANT I

Salary: $16.00/hour
Location: Department of Chemistry and Biochemistry
Position Status: Part-time (20 hours/week)
Hours: 12-months-temporary; 20 hours/week, M-F, between 8:30 am to 4:30 pm
Position Number: 70-53
Open Date: March 26, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes - Careers@duq.edu

NATURE OF WORK:
This position serves as the front-line to the Office of Chemistry and Biochemistry by providing assistance to staff in the main office and by receiving, screening, and referring phone calls. Serves as an integral part of the office team that provides assistance to students, faculty and visitors. This position requires excellent communication, interpersonal, organizational, and computer skills.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Receives, screens, and refers all telephone calls received in the main office.
  2. Provides support and responds to requests from visitors to the office.
  3. Operates a PC utilizing MS Office products. Assists with correspondence, memos, reports, etc.
  4. Manage and distribute mail for the office.
  5. Post information to logs, records, reports, and files.
  6. Manages student files.
  7. Maintains inventory of office supplies.
  8. Assists office staff on various projects, as needed.
  9. Performs related duties as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma, and completion of an Associate's degree or higher from an accredited institution and/or business school is preferred. The candidate must have completed a minimum of 1 to 2 years of relevant work experience or an equivalent combination of relevant experience or training. Experience in a higher education setting and with student systems is preferred. Required skills include but are not limited to the following: ability to communicate effectively with multiple university constituencies; ability to work independently on responsible and confidential assignments; ability to understand and follow detailed oral and written instructions; ability to learn assigned tasks readily and adhere to prescribed procedures; ability to create and maintain complex records and files; knowledge of PCs and software, preferably Microsoft Office, including Word, Excel, PowerPoint; proficiency with email and internet use; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PART-TIME ADMINISTRATIVE ASSISTANT

Salary: $16.00/hour
Location: Law School Admissions Office
Position Status: Part-time (15 hours/week)
Hours: Varied hours and days
Position Number: 70-44 - REPOST
Open Date: March 12, 2015
FLSA Status: Non-exempt
Notes: Accepting Resumes - Careers@duq.edu

NATURE OF WORK:
The part-time Admissions Assistant will support Duquesne Law's Office of Admissions by providing customer service and support to applicants. The Admissions Assistant will staff the office during break times and provide technical back up to the Admissions Assistant.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Prepares mailing and shipping materials for recruitment events and pre-law advisors.
  2. Coordinates with Mailing Services when bulk mailings are being done. Creates mailing lists and labels, pulls prospective student information from ACES2 database, updates contact information, and manages responses and other correspondence.
  3. Answer phone calls and emails from prospective students.
  4. Assists with execution of Admitted Students Weekend and Information Sessions.
  5. Processes electronic and paper application materials for all law school applicants including deferrals, transfers, visiting students, study abroad programs, and the LLM program. Electronic applications are imported through ACES2 database and applicant Credential Assembly Service reports must be requested and imported through the database. Reviews all materials for completeness and resolves any incomplete areas by contacting applicant. Continuously updates files as information is received.
  6. Performs other duties as assigned by the Assistant Dean of Admissions.

REQUIREMENTS OF WORK:

Successful candidate will have earned a Bachelor's degree or equivalent combination of education, experience and/or training which provides the knowledge, skills, and abilities required to perform the essential job functions:  Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook) is required; ability to work independently and as a member of a team; strong english grammar and editorial skills; excellent communication skills both oral and in writing; excellent organizational skills with the ability to be attentive to details, flexibility, and the ability to multi-task;Ability to prioritize work assignments and work within deadlines; knowledge of academic and/or educational institution procedures; ability to establish and maintain effective working relationships with faculty, staff, and administration; ability to work with minimal supervision; employee is expected to exercise discretion in discussing projects with other staff; contents of projects deemed confidential are expected to be treated as such; sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically; applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic


Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.