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Part Time Support Staff

Please review the postings below. If you are interested, learn how to apply.

PART-TIME INTERNATIONAL ADMISSIONS ASSISTANT

Salary: $15.00/hr
Location: Office of International Programs
Position Status: Part-time
Hours: Variable hours/days
Position Number: 70-43
Open Date: August 21, 2014
FLSA Status: Non-exempt
Notes: Accepting Resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
Under the direction of the Director of International Programs, this position will provide support for the International Admission process that recruits and admits international students to the campus community.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Assists with international application process from start to finish; works with international admissions staff to ensure accurate file creation and data entry in the university Banner system.
2. Works closely with admissions offices in each of the graduate schools and the English as a Second Language program to facilitate the international admission and immigration process
3. Assists with recruitment logistics, including mailing and communication with prospective students and contacts in schools overseas.
4. Assists with aspects of immigration process, including assistance with mailings of immigration documents and student support services.
5. Works closely with staff on particular projects involving international student recruitment and cultural services, such as the New Student Orientation, Summer Institute, American Traditions Series, and other information sessions and workshops geared toward international students.
6. Assists with the creation and editing of the Office of International Programs website and other publications and communications.
7. Assists with general office management.
8. Performs other related duties as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma and have 1-2 years of clerical experience in an office setting, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: proficiency in the Microsoft Office Suite, especially Excel, Access, and Publisher; ability and willingness to learn the university data system, Banner, and web management system; integrity and dependability; ability to uphold high standards of confidentiality and discretion when dealing with sensitive and confidential information; willingness to work with diverse students from all over the world; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PART-TIME CURRICULUM CENTER ASSISTANT

Salary: $15.00/hr
Location: Gumberg Library
Position Status: Part-time
Hours: Variable hours/days
Position Number: 70-42
Open Date: August 7, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
Reporting to the Curriculum Center Coordinator, this position has responsibility for managing services in the Curriculum Center during evening and Saturday hours. Evenings scheduled by semester, preferably starting by 4:00 pm. Duties include providing courteous and efficient services to library users; projects as assigned; laminating and binding services; and other duties as necessary.

ILLUSTRATIVE EXAMPLES OF WORK:
1. Assist library users in the Curriculum Center and by telephone.
2. Assist Curriculum Center Coordinator with day-to-day needs.
3. Complete special projects as assigned.
4. Coordinate social media initiatives and assist with Curriculum Center web presence.
5. Assist library users with Ellison Machine and technology components in the Curriculum Center.
6. Maintain security of Curriculum Center. Contact appropriate personnel when needed.
7. Laminate and bind projects.
8. Supervise activities and assignments of student assistants as needed.
9. Assist in creating bulletin boards and displays in the Curriculum Center as needed.
10. Shelve and maintain organization of materials.

REQUIREMENTS OF WORK:
The position requires a Bachelor's degree, preferably in Education. Experience working in public service, or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: working knowledge of a library; strong commitment to customer service; strong organizational skills; strong computer literacy and experience with any variety of technology, including a Smartboard and social media; ability to maneuver book carts and move books, including reaching and lifting; ability to understand and willingness to support the University Mission Statement. Strong interpersonal, written and communication skills are required, with written communication provided to Curriculum Center Coordinator at end of each shift. The candidate must be able to learn and perform assigned tasks with little supervision and be able to work cooperatively with colleagues, staff, students and patrons. If taking graduate classes, course schedule must be provided and will be kept in personnel file.


PART-TIME EVENING/WEEKEND SUPERVISOR

Salary: $15.00/hr
Location: Gumberg Library
Position Status: Part-time (14 - hours/week Academic semesters Fall and Spring)
Hours: Variable hours/days
Position Number: 70-41
Open Date: August 4, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
Reporting to the Circulation Manager, this position has responsibility as part of a team for supervising students and providing services at the Circulation desk during evening and weekend hours. Responsible for greeting and registering visitors according to library policies, responding to emergencies, preparing and filing Incident Report forms describing security and building incidents, and performing opening and closing procedures. Stacks maintenance functions include monitoring, and participating in shelving and shifting projects as directed. Duties include answering basic directional and reference questions; charging and discharging materials; and other projects as assigned. Work schedule is primarily evenings, and will vary during holiday and summer periods.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Greets and register visitors according to library policies.
  2. Answers basic directional and reference questions at the service desk.
  3. Monitors work of student assistants during evening and weekend hours. Assign additional work as needed.
  4. Files security and building incident reports and contact appropriate personnel when needed.
  5. Opens/closes building following a checklist.
  6. Charge/discharge materials through SIRSI system (books, AV materials, laptops, carrel keys).
  7. Prepares and shelve materials.
  8. Assists with organizing, and participate in stack maintenance functions, including collection shifting.
  9. Operates and balance cash drawer.
  10. Collects fines/maintain and update user records.
  11. Assists library users with equipment photocopiers and microform machines.
  12. Completes special projects as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma (Bachelor's degree preferred) and have a minimum of one year experience working in a public service area of an academic library (supervisory experience preferred), or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to prioritize tasks for self and others, and to adapt to changes in workflows; working knowledge of a library; strong commitment to customer service; strong organizational skills; basic computer literacy including the use of e-mail, word processing, spreadsheets; ability to maneuver 35 lb. book carts and move books, including reaching and lifting; ability to understand and willingness to support the University Mission Statement.

Applicants must be willing and able to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PART-TIME EVENING/WEEKEND SUPERVISOR

Salary: $15.00/hr
Location: Gumberg Library
Position Status: Part-time (14 - hours/week)
Hours: Variable hours/days
Position Number: 70-40
Open Date: August 4, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:
Reporting to the Circulation Manager, this position has responsibility as part of a team for supervising students and providing services at the Circulation desk during evening and weekend hours. Responsible for greeting and registering visitors according to library policies, responding to emergencies, preparing and filing Incident Report forms describing security and building incidents, and performing opening and closing procedures. Stacks maintenance functions include monitoring, and participating in shelving and shifting projects as directed. Duties include answering basic directional and reference questions; charging and discharging materials; and other projects as assigned. Work schedule is primarily evenings, and will vary during holiday and summer periods. August to June 30, 2014.

ILLUSTRATIVE EXAMPLES OF WORK:

  1. Greets and register visitors according to library policies.
  2. Answers basic directional and reference questions at the service desk.
  3. Monitors work of student assistants during evening and weekend hours. Assign additional work as needed.
  4. Files security and building incident reports and contact appropriate personnel when needed.
  5. Opens/closes building following a checklist.
  6. Charge/discharge materials through SIRSI system (books, AV materials, laptops, carrel keys).
  7. Prepares and shelve materials.
  8. Assists with organizing, and participate in stack maintenance functions, including collection shifting.
  9. Operates and balance cash drawer.
  10. Collects fines/maintain and update user records.
  11. Assists library users with equipment photocopiers and microform machines.
  12. Completes special projects as assigned.

REQUIREMENTS OF WORK:
The successful candidate will have earned a high school diploma (Bachelor's degree preferred) and have a minimum of one year experience working in a public service area of an academic library (supervisory experience preferred), or any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: ability to prioritize tasks for self and others, and to adapt to changes in workflows; working knowledge of a library; strong commitment to customer service; strong organizational skills; basic computer literacy including the use of e-mail, word processing, spreadsheets; ability to maneuver 35 lb. book carts and move books, including reaching and lifting; ability to understand and willingness to support the University Mission Statement.

Applicants must be willing and able to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PART-TIME PSYCHOLOGY CLINIC RECEPTIONIST / CLERK

Salary: $15.00/hr
Location: Psychology Clinic
Position Status: Part-time (20 - hours/week)
Hours: 3:00 p.m. to 8:00 p.m. -  Monday through Thursday
Position Number: 70-39
Open Date: August 4, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu - Resume Deadline Date;  August 8, 2014

NATURE OF WORK:
This is clerical/administrative work requiring independent judgment, initiative, and the maintenance of confidential and sensitive information. The successful candidate will serve as office receptionist and will be responsible for updating client information. This position reports to the Psychology Clinic Director.


ILLUSTRATIVE EXAMPLES OF WORK:

  1. Acts as desk clerk or receptionist; answers inquiries or refers them to appropriate Clinic personnel. Takes and distributes messages as necessary.
  2. Receives clients' payments, prints receipts.
  3. Supplies routine information regarding the Clinic's services and fee scales to potential clients.
  4. Assists in preparation of daily log sheets and setting up receipts.
  5. Assist graduate student clinicians with office procedures.
  6. Operates copy machine and fax machine.
  7. Performs related duties as assigned.
  8. Covers the office in the absence of the Assistant to the Director.
  9. Assists with administrative aspects of after-hours Clinical emergencies.

REQUIRED BACKGROUND:

The successful candidate will have earned a high school diploma and have a minimum of 1 to 2 years' relevant work experience or an equivalent combination of relevant customer services experience and training. Duties include, but are not limited to the following: knowledge of Microsoft Word and Excel and of modern office equipment; ability to maintain complex clerical records and prepare reports from such records; operate a multi-line telephone system; make decisions in accordance with regulations and established policies and procedures; maintain high standard of confidentiality; and establish and maintain good relations with students, staff, and the general public.

Applicants must be willing and able to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PART-TIME ACCOUNTING CLERK

Salary: Commensurate with experience
Location: Small Business Development Center
Position Status: Part-time (20 to 25 hours/week)
Hours: Variable hours/days
Position Number: 70-38
Open Date: July 15, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu - Resume Deadline Date: July 29, 2014

NATURE OF WORK:
This person will process the SBDC's budget, track expenses including payroll, prepare financial reports, provide financial updates to management related to financial, purchasing and employment matters and conduct other activities as required to ensure the financial integrity of the SBDC. As a part of the Palumbo-Donahue School of Business, the SBDC accounting assistant will coordinate activities with the SOBA Business Manager and will interact as necessary with various University departments including the Office of Research, Controller's Office, Payroll, Human Resources, Accounts Payable, Internal Audit, and Planning and Budget to insure University policies are followed.

ILLUSTRATIVE EXAMPLES OF WORK:

  • Preparation of financial projections, balances, month-end and year-end closings;
  • Logs requisitions and expense reports into computer and assign budget numbers;
  • Verifies SBDC internal accounting system with Banner, the university online accounting system;
  • Prepares reports as requested by the Director;
  • Prepares staff salary documents corresponding to grant periods; update as needed;
  • Prepares authorized payments, non-scheduled payroll authorizations;
  • Reviews and verify hourly employee time sheets and submit for payroll processing;
  • Reviews payroll submissions for salary and hourly employees to ensure accurate time reporting;
  • Prepares fiscal transfers to allocate payroll dollars to appropriate accounts on a quarterly basis;
  • Interacts with SBDC managers to verify financial information for reports and projections;
    Preparation of budgets for grant proposals, funding sources and planning purposes;
  • Preparation of quarterly invoices and maintains all financial records;
  • Preparation of information for Federal, State and university internal and external audits;
  • Interacts with university, state, and federal internal and external auditors;
  • Attends University budget meetings.

REQUIREMENTS OF WORK:
The successful candidate will possess a Bachelor's degree in Accounting and possess a minimum of five years of accounting experience. This position requires excellent administrative, managerial, organizational and planning skills, hands-on accounting experience in areas denoted in job duties, experience and proficiency with utilizing Microsoft software packages (Excel, Word, Access, PowerPoint) to create databases and generate reports, excellent communication skills, ability to perform work with efficiency and accuracy, ability to establish and maintain effective working relationships with university and SBDC staff, students, and business clients.

Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


PT PARKING ATTENDANT I

Salary: $15.00-16.29/hour
Location: Parking & Traffic Management
Position Status: Part-time (32 hours/week)
Hours: Variable hours/days
Position Number: 64-13
Open Date: July 9, 2014
FLSA Status: Non-exempt
Notes: Accepting resumes
Send Resume To: Careers@duq.edu

NATURE OF WORK:

Responsible position within Parking & Traffic Management.

ILLUSTRATIVE EXAMPLES OF WORK:

1. Provides directions and assistance for students, parents, faculty, and staff, as well as visitors to the campus.
2. Helps locate buildings and offices; serves as initial contact person with the general public.
3. In parking garage, may serve in variety of functions from receiving cash payments to directing traffic flow for special events.
4. Provides assistance to the campus police officers, and while not directly related in the chain of command, will take orders from the campus police in emergency situations or when assigned by Director of Parking & Traffic Management.
5. Performs related duties as assigned.

REQUIREMENTS OF WORK:

The successful candidate will have earned a High School diploma or GED equivalent and have a valid Pennsylvania driver's license with good driving record. The ability to operate both an automatic and standard transmission vehicle and a minimum of one year experience also required, or any equivalent combination of experience and training which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: excellent interpersonal communication skills; neat and presentable appearance; ability to interact with the general public in a firm but courteous manner at all times, while maintaining the integrity of the parking plan established by the University; and the ability to establish and maintain effective working relationships with the University Community. Applicants must also be willing to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University. The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.


Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.