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Proposal Development

The Office of Research assists members of the University community in identifying potential sources of external funding and in obtaining information on the guidelines, procedures, and policies related to proposal development and submission.


The Office of Research is the Authorized Organizational Representative (AOR) for Duquesne University, and is responsible for reviewing all grant, contract and cooperative agreement research applications that Duquesne University faculty members submit to all funders. All grant and contract applications or proposals must be approved by the Office of Research prior to submission. 

Notification Deadline

Principal Investigators intending to submit a proposal for external grant funding must contact the Office of
Research no less than two weeks in advance of a submission deadline. The intent to submit may be in the
form of a simple email to any member of the Office of Research staff. This will permit the Office of Research

  1.  Assign a Grants Officer who will work with the Principal Investigator and any Co-PIs on preparation and submission of the proposal.
  2. Allow the Grants Officer time to read the Request for Proposal and determine any specific requirements related to that Request.
  3. Assign help with budget preparation and any external consulting which might be required.
  4. Establish a schedule for collection of any documents which may be required for submission of the proposal.

Failure to inform the Office of Research at least two weeks prior to a submission deadline may result in the proposal not being submitted.

Submission Deadline

All documents, support materials (including CV's if required), budgets, and approval forms must be submitted
electronically to the Office of Research, no less than three (3) working days prior to a submission
deadline. This will permit the Grants Officers to read the proposal for errors related to submission, review the
budget for errors, and allow for corrections if necessary for uploaded documents.

For more information, read the RP1 - Procedure for Submitting External Grant Proposals (Effective 02/01/2018)

NIH and Other Federal Sponsors

Note: NIH and other federal sponsors adhere strictly to submission deadlines. An application is not considered submitted until it is accepted error-free. The response time from grants.gov and eRA Commons can vary greatly depending on submission volume and NIH system status. Thus, it is imperative that applications be submitted well ahead of the submission deadline and that principal investigators make themselves available to us to correct application errors/warnings.

Applicants should confirm that they have an eRA Commons account at least six (6) weeks before the submission deadline. Contact Julie Christy (x1886) for assistance.

Important Documents