BY LAWS - APPROVED at the May 20, 2014 Meeting
BY-LAWS OF THE
DUQUESNE UNIVERSITY WOMEN'S ADVISORY BOARD
ARTICLE I - Name
The name of this organization shall be The Duquesne University Women's Advisory Board, hereinafter referred to as the "WAB."
ARTICLE II - Nature
The WAB shall be a service organization within Duquesne University, a non-profit institution.
ARTICLE III - Purpose
The purpose of this organization shall be:
1. To raise funds for scholarships for deserving students in both the undergraduate and graduate schools.
2. To raise funds to support activities and programs involving students which are consistent with the Spiritan and Catholic mission and purpose of Duquesne University.
ARTICLE IV - Dissolution
In the event of the dissolution of the WAB, all monies and other property shall be paid over to Duquesne University to fund the WAB Endowed Scholarship.
ARTICLE V - Membership
Section 1. There shall be two classes of membership: Active and Sustaining.
Section 2. It is the responsibility of all Active members to attend the monthly meetings and to participate and support the Special Events sponsored by the WAB.
Section 3. Sustaining members shall be those Active members, who because of illness, absenteeism or any other reason, are unable to serve as Active members but who wish to be associated with the WAB. It is the responsibility of all Sustaining members to support the Special Events sponsored by the Board. They shall not vote or hold office. If at any time a Sustaining member should wish to resume her Active membership and fulfill the obligations of that membership, she may do so, with the approval of the Executive Board.
Section 4. New Members of the WAB shall be admitted and approved in accordance with Article IX, Section 3.
ARTICLE VI - Dues
Section 1. The dues of the Active members shall be determined by the Executive Board annually.
Section 2. The dues of the Sustaining members shall be determined by the Executive Board annually.
Section 3. All annual dues shall be submitted to the Treasurer no later than April 15th.
ARTICLE VII - Officers
Section 1. The Officers of this organization shall be: President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.
Section 2. The Officers and committee chairs shall form the Executive Board. The immediate Past-President shall be an ex-officio member of the Executive Board.
Section 3. Vacancies occurring in the Executive Board during the term of office shall be filled by the President with the approval of the Executive Board.
Section 4. Elected officers shall hold office for two years.
Section 5. No officer shall be eligible to serve more than four (4) consecutive years in the same office.
Section 6. The Standing Committee chairs shall be appointed by the President, with the approval of the Executive Board.
ARTICLE VIII - Duties of the Officers
Section 1. It shall be the duty of the President to preside at all meetings of the organization and the Executive Board. She shall be a member ex-officio of all committees except the Nominating Committee.
Section 2. It shall be the duty of the Vice-President to perform the duties of the President in her absence or inability to serve.
Section 3. It shall be the duty of the Recording Secretary to keep a correct record of all meetings of the WAB and the Executive Board.
Section 4. It shall be the duty of the Corresponding Secretary to send out all notices and attend to any correspondence under the direction of the Executive Board.
Section 5. It shall be the duty of the Treasurer to be the accounting officer of the WAB. She shall be responsible for the proper recording of all accounts and the collection and depositing of funds pursuant to University guidelines. All disbursements shall require the approval of the Executive Board and shall be in accordance with University policies. The Treasurer shall present a full report in writing at the Annual Meeting and such other reports as may be requested by the Executive Board.
ARTICLE IX - Standing Committees
Section 1. The Standing Committees shall be as follows: Publicity, Membership, Nominating, Events, and Historian.
Section 2. It shall be the duty of the Publicity Committee to raise awareness of the Mission and activities of the WAB.
Section 3. It shall be the duty of the Membership Committee and individual Active members to tender to the WAB President names of prospective members. After due consideration by the Executive Board, the name of the prospective member shall be presented to the WAB membership. Upon their approval, an invitation shall be extended to the one proposed.
Section 4. It shall be the duty of the Nominating Committee to nominate a candidate for each office and to be filled at the Annual Meeting. Membership on the Nominating Committee shall not preclude any acceptance of nomination for any office.
Section 5. It shall be the duty of the Events Committee to coordinate fundraising efforts as agreed upon by the WAB.
Section 6. It shall be the duty of the Historian to gather and maintain records of all WAB activities and events, for the regular submission to the University Archivist.
ARTICLE X - Election of Officers
Section 1. The fiscal year shall be from the first day of January until the last day of December of the same year.
Section 2. The Nominating Committee for Officers of the WAB shall consist of three (3) Active members. The Corresponding Secretary shall send a report of nominations to the membership with the call for the Annual Meeting thirty (30) days prior to the Annual Meeting.
Section 3. Voting for new officers will take place at the Annual Meeting in December of every fiscal year.
Section 4. Newly elected officers shall assume their responsibilities in January of the new fiscal year.
ARTICLE XI - Meetings
Section 1. The regular meeting of the WAB shall be held on the third Tuesday of the month. The time and place shall be determined by the Executive Board. A notice of the meeting shall be sent to all members at least two weeks in advance of the meeting.
Section 2. Special meetings of the WAB may be called by the President provided five (5) days' notice is given.
Section 3. Meetings of the Executive Board may be called by a majority of the Executive Board or by the President provided five (5) days' notice is given.
Section 4. The Annual Meeting shall be held in December of every fiscal year.
ARTICLE XII - Quorum
Section 1. Twenty percent of Active members shall be necessary to make a quorum at any regularly called meeting of the WAB.
Section 2. Fifty percent of members of the Executive Board shall be necessary to make a quorum for an Executive Board meeting.
ARTICLE XIII - Parliamentary Authority
The rules contained in Roberts' RULES OF ORDER REVISED shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE XIV - Amendments
These By-Laws may be amended by two-thirds vote of the membership at any meeting of the WAB provided that the amendment has been proposed by the Executive Board or by a By-Laws Committee, authorized by the organization and that a copy of the proposed amendment has been sent to each member thirty (30) days prior to the call for the meeting.
The Duquesne University Women's Advisory Board has adopted these By-Laws as their organizing document.
Duly Amended on May 20, 2014.