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Frequently Asked Questions

What is a College Work Study Award?
My Financial Aid Summary shows Work Study listed.  How do I get a job?
Am I guaranteed a Work Study job?
Does Work Study mean I can do homework on the job?
What do I do after I am interviewed?
How much will I be paid?
How do I receive a paycheck?
Reviewing Pay Information in DORI
Once I have a Work-Study job, how do I apply the money I earn towards my tuition?
How many hours can I work per week?
Can I work over Spring Break, Thanksgiving Break, or Christmas Break?
If I have a Work Study job, can I also work as an RA or have another job on campus?
Can I change jobs any time during the semester?  What do I do if I want to change jobs?
What do I do if I am having a problem with my supervisor or my job?
How can I get a summer Work Study job?
I like my job and want to keep it next summer and/or academic year.  What do I need to do?
I’m an international student.  What jobs am I eligible for?
Interviewing Tips

What is a College Work Study Award?

Federal College Work-Study is a need-based financial aid award for U.S. Citizens. The Financial Aid Office determines who is eligible for the award.  Once students receive confirmation that they have been awarded Work Study, the Student Employment staff assists them in finding jobs.  Students eligible to participate in the Federal College Work-Study Program may apply for on and off-campus jobs.

The Work Study award does not go directly against tuition.  Rather, students earn the award amount through working in the College Work-Study program.

My Financial Aid Summary shows Work Study listed.  How do I get a job?

  1. Apply for Work Study Award with Financial Aid
  2. Complete the Online Student Employment Application.
  3. Visit the Student Employment Office in person during walk-in hours to schedule an interview.

Am I guaranteed a Work Study job?

The number of eligible candidates usually exceeds the number of available jobs. However, every effort is made to assist students arrange interviews for open positions. Openings for Work Study positions occur throughout the school year making placement likely for any student actively seeking a position.

Does Work Study mean I can do homework on the job?

Work Study student employees work alongside of University employees and make valuable contributions to the offices where they work.  They are expected to proactively complete assigned tasks and seek out projects to develop their skills and work experience.  Therefore, there is typically no time to study while at work.

What do I do after I am interviewed?

  1. If you have been hired:
    • You must come to HR to complete your tax and employment forms on or before your first day of work.  Bring with you:
    • Original Photo ID, such as student ID, driver’s license, or other accepted proof of identity

    • Original Birth Certificate, Social Security card, U.S. passport, or other proof of work eligibility

    • Bank account information to sign up for direct deposit

  2. If you have not heard anything from the department where you interviewed:
    • Contact the Student Employment office to check on your status and/or come back to the office set up additional interviews.

How much will I be paid?

The base pay rate for a Work Study position is $7.25 per hour. Due to transportation requirements, the base wage for off-campus positions is $8.00 per hour.

How do I receive a paycheck?

  1. First, make sure to complete tax forms
    • To be added to the payroll system, you first need to complete your tax forms.   Once this is done, you will turn in a timesheet every two weeks that is signed by you and your supervisor.  You will be paid every other Friday according to the yearly pay schedule (Link to Pay schedule).
  2. Direct Deposit on Pay Day
    • After registering for direct deposit, you will receive your pay automatically each pay day.  A pay stub will be sent directly to your department unless you choose not to receive one.  You can view your pay history and other information in DORI.

Reviewing Pay Information in DORI

You can keep track of your pay information, access your W-2, and print out pay stub information in DORI in the "Employee" area of the Self Service Banner tab.

Once I have a Work-Study job, how do I apply the money I earn towards my tuition?

As a student employee, you will receive a paycheck every other week just like all other University employees. Each student can decide whether to apply earnings to tuition, books, or any other  expenses. You can arrange a direct deposit to your tuition account by with the help of the Student Accounts staff.

How many hours can I work per week?

Students in Work Study jobs can work a maximum of 11 hours per week during the Academic Year in shifts of three or four consecutive hours.   A weekly average of less than 10 hours per week is not permitted unless the position is such that more than 10 hours are not necessary.   Additionally, work shifts of less than two hours typically not acceptable.  Student aides are not permitted to take work home.

Can I work over Spring Break, Thanksgiving Break, or Christmas Break?

The 11 hour per week maximum for the academic year applies during any week in which one or more classes or examination days occurs (i.e.  Labor Day, Holy Days). A student aide may be employed full-time during any vacation period extending one full week or more when the University is open for business.   Working full time during breaks may cause students to earn their Work Study awards more quickly.

If I have a Work Study job, can I also work as an RA or have another job on campus?

No, this is not permitted.  Each student can only hold one paid position within the University at a time.  However, students are permitted to hold additional positions outside the University.

Why not?

There are a few reasons.  First, this is to ensure that wages and taxes are calculated and paid correctly.  Second, this is to allow as many students as possible to have at least one position with the University.

Can I change jobs any time during the semester?  What do I do if I want to change jobs?

Students currently holding a work-study position can interview for other opportunities within the program with their supervisor's permission. However, you should extend business courtesy to the current department by giving two weeks’ notice before leaving a position.  Come to the Student Employment office during walk-in hours to arrange interviews for other positions.

What do I do if I am facing difficulty with my supervisor or my job?

Contact the Manager of the Student Employment Program at  any time to discuss any problems or concerns you might have about your job.

How can I get a summer Work Study job?

Many full time (28 hours/week) and some part time (15 hours/week) positions are available right on campus, depending on eligibility.  To get a summer Work Study job:
  1. Apply for a Summer Work Study Award with Financial Aid
  2. Complete the Online Student Employment Application for the summer period.
  3. Visit the Student Employment Office in person during walk-in hours to schedule an interview.

I like my job and want to keep it next summer and/or academic year.  What do I need to do?

  1. Complete Student Survey - Each Spring, student surveys are sent out to ask whether you plan to     return to your job during the summer and academic year.   Mark that you wish to keep your same position, and then return the form to the HR office.

  2. Apply for Work Study Award - Even if you wish to stay in the same position, it’s important to apply for a Work Study award for every academic year and/or summer that you wish to work.  If you are not awarded a Work Study award for the next year, you cannot return to a Work Study position. Apply for Work Study awards through Financial Aid.

I’m an international student.  What jobs am I eligible for?

International students are eligible to work only in jobs on campus.  This can include any jobs within the University, as well as the alternate employment opportunities.  International students must qualify for work study tin order to be eligible for work study jobs.

How can I make a good impression in my interview?

  • Be positive and enthusiastic. Keep in mind that you are not the only candidate interviewing.  It is important to present yourself well.  Be inquisitive, enthusiastic and sincere.
  • Dress appropriately. While most departments do not have a formal dress code, a neat, well-groomed appearance is expected.
  • Arrive on time.  The most immediate indication of a responsible employee is being on time for an interview.  Should you run into problems that you do not anticipate (i.e. car trouble), please contact the supervisor. The supervisor’s phone number is listed on your interview schedule. To find an office on campus, review a campus map.
  • Contact your interviewer in advance if you will be late or need to reschedule.
  • Be prepared. The interviewer will often ask you for additional information which is not on the application.  The most requested information is your class schedule. If possible, have this information available at the time of your interview.