TAP No. 8: Employment Records


This policy applies to all University faculty and staff. 


The purpose of this policy is to establish standards for maintaining employment records and reviewing personnel files.

I. Overview

The Office of Human Resources is responsible for maintaining complete employment records for all employees of the University. This includes relevant personal information, wage and salary information, benefits entitlements, and information that is needed to document the employment relationship during the time the employee works for the University.  It is, therefore, essential that all employee information changes be sent to the Office of Human Resources to ensure that accurate, up-to-date information is on file at all times.

A. Personnel Files

Employees may access their personnel files by submitting a written request to the Office of Human Resources. Federal and state laws governing such access will be followed.

II. Related Information

Access to Employment Personnel Files Procedure (Link)

III. Violations

Violations of this policy will be reviewed on a case-by-case basis and are subject to formal disciplinary action up to and including termination of employment.

IV. History

This policy was last updated in January 2000.

V. Ownership of Policy

Office of Human Resources