The Cashier's Office receives and processes all University tuition payments and deposits
in a timely and accurate manner; while providing prompt and courteous service to all
students, parents and University personnel.
We can assist you with:
- Processing Tuition Payments
- Receipt and processing of University Cash Receipt (CR-1) Forms
- Transact eCommerce
- Credit card processing machines
Cashier's Office forms are located on DORI
Tuition Payment Portal
Paying your Tuition Bill
All students and authorized payers will receive an e-mail notification when tuition bills are posted. If a parent, guardian or spouse pays your invoice, students must designate that individual as an authorized payer in Tuition Payment Portal.
The entire account balance is due by the end of the first week of classes. Any unpaid balance will be assessed a 1.5% late fee each month thereafter, unless enrolled in the payment plan.
How to Pay Tuition Bills
The University Cashier's Office does not accept credit or debit card payments; however, our online Tuition Payment Portal is associated with a third-party vendor to process Discover, VISA, American Express and MasterCard payments with a non-refundable 2.75% service fee. The fee will appear as a separate charge on your credit card billing statement.
eCheck
eCheck is the most convenient payment option and there is no additional charge to use this method. Any U.S. checking or savings account, provided your bank participates in the Automated Clearinghouse Network, can be used.
Simply provide the routing and account number of your paper check and the amount you
wish to pay. eChecks allow you to pay online through our Tuition Payment Portal.
Cash or check payments can be taken in person to the Casher's Office. Please mail
check payments to the address below and indicate your nine-digit student ID number
on the check.
Mail Payments:
Duquesne University
Attn: Cashier’s Office
600 Forbes Avenue
Pittsburgh, PA 15282
International Payments
Flywire accepts payments from any country - typically in your home currency. Flywire transfer secures wholesale foreign exchange rates, which are significantly lower than rates offered by traditional banks.
To make a payment via Flywire, log into DORI - Tuition Payment Portal - Access Tuition Payment Portal
Once in the Payment Portal click "Make Payment", select the term, and add the desired amount to your basket. When prompted for method of payment, select Flywire.
- Once you initiate payment you will receive detailed instructions on how to transfer funds.
- Flywire will keep you informed at every step in the process, including when funds reach your student account.
Payments are posted to your student account much more quickly than they would be if you were using a regular bank to pay. And you can be assured that you will never have a short-payment due to unexpected transfer fees or bank charges.
Cash Report Procedure
New Cash Receipt Form (CR-1)
Effective July 1, 2014, the Cashier's Office will be implementing the Banner Document Management System (BDMS) for Cash Receipt Forms (CR-1). BDMS will allow Business Managers (or employees) authorized via fund/organization security in Banner to:
- View actual deposits attached to transactions;
- Access scanned CR-1's along with check(s); and
- No longer be required to keep a copy of checks on file.
For departments that have non-revenue or expense FOAPAL's, CR-1's will be emailed directly to you. The Cashier's Office will no longer be issuing paper copies of the completed CR-1's back to the originating departments.
In order to comply with scanning specifications, the CR-1 Form was updated. Now, there is a section for each part of the FOAPAL; be sure to include an email address in case one of the Cashiers needs to contact you. Other than the new look, the process is the same for deposits. Please download the new CR-1 Form.
Please Note:
- All cash received is counted in front of the person making the deposit and verified by two individuals in the Cashier's Office.
- Under no circumstances should any cash receipts be withheld and used as a petty cash fund.
- If you have a charge related to a CR-1, DO NOT put the credit card number on the CR-1. Call the Cashier's Office directly to make arrangements for the credit card payment and the CR-1 completion.
Guidelines for Completion:
Fill out the form in its entirety including:
1. Date of cash collection
2. Cash Report of- enter department's name
3. Description of each line item
4. Account number to be credited for each line item
5. Amount for each line item
6. Certification of preparation completed:
- Name of Preparer of form/deposit
- Email of Preparer of form/deposit
- Total amount of credit cards accepted
- Total amount of currency & coins
- Total amount of checks
- Grand total amount of form
- Signature of Preparer
Include these attachments:
- Coins/ currency
- Checks
- Settlement report from credit card submission
- Any additional supporting documentation
FAQ Cash Receipt and Deposits
In order to record a cash receipt, the department must fill out a form called a CR-1 and bring the completed form along with the checks/ cash/ credit cards to the Cashiers Office.
If there is cash, one of the Cashiers will count the cash in front of you to verify the amount. Once the CR-1 is verified by one of the Cashiers, a copy of the CR-1 with the receipt number recorded on the bottom will be emailed directly to the department.
Effective July 1, 2014, the Cashier's Office will be implementing the Banner Document Management System (BDMS) for Cash Receipt Forms (CR-1). Employees will no longer be required to keep a copy of checks on file. BDMS will allow Business Managers (or employees) authorized via fund/organization security in Banner to:
- View actual deposits attached to transactions; and
- Access scanned CR-1's along with check(s).
Click here or follow the steps below:
- Login to DORI
- Click on Staff (Working) Tab
- Find the Forms Index box to browse forms and click on by Department
- Scroll to Controller’s Office
- Find Cashier’s Office and click on Cash Report – CR-1 (excel)
For the description, we need an explanation as to the reason for the deposit so we can make sure it is properly coded.
For example: reimbursement for overcharge of Office Depot invoice. (Please be descriptive).
- Gifts – the money should be sent to the Advancement Office (3rd Floor Administration Building).
They will deposit the check and record it in the ledger. - Sponsorship – notify the Organizational Relations Office
- Grant – Coordinate with Institutional Research to determine how the check should be deposited
In order to determine whether to use a revenue account or expense account on your CR-1, you need to ask yourself a few questions.
- Is this a payment for workbooks, handouts, or materials given out in a class?
• YES – all classroom instructional material should be sold through the Barnes & Noble Bookstore per our contract with Barnes & Noble. Selling this type of material is a violation of our contract. Please contact John Kachur, the Barnes & Noble Store Manager, about selling these materials in the Bookstore.
• NO – See Question #2. - Is the cash receipt a payment to attend/ participate in an event or activity on Campus?
For example, the check is a fee to attend a workshop or seminar within a School or to attend an on campus event such as Homecoming or Freshman Weekend.
• YES – the cash receipt is coded to a revenue account (please see Appendix A for list of revenue accounts).
• NO – see Question #3. - Is the cash receipt from a “customer” (students, outside companies, other Colleges
and Universities) for a good or service? Some examples would be lab coats, uniforms,
name tags, totes, PDA’s.
• YES – the cash receipt is coded to a revenue account (please see Appendix A for list of revenue accounts).
• NO – these types of receipts are considered an expense reimbursement and can be coded to an expense account. You must use the account where the original expense was charged.
An example would be the University is coordinating student travel for Spring Break. The Airline is selling the tickets not DU so this can then be deposited to the expense account where the charge from the airline was expensed.
Please contact Malika Faulkner at 412-396-6595 or faulknermFREEDUQUESNE.
Appendix A
Below is a list of Miscellaneous Revenue accounts that can be used for deposits on a CR-1. If you already have a revenue account budgeting within your Operating Budget for this activity, please use the account in your budget.
(The bold accounts are the most popular accounts used).
| Account | Title |
| 580110 | Study Abroad Id's |
| 580120 | Health Service Fee |
| 580140 | Library Income |
| 580150 | Office Services |
| 580160 | Printing Income |
| 580170 | Telephones |
| 580180 | Conf Fee-Univ Events |
| 580200 | Student Events |
| 580210 | I.D. Services |
| 580280 | Royalties |
| 580330 | Italian Camp Misc Inc |
| 580340 | Miscellaneous Inc |
| 580420 | Job Fair Income |
| 580430 | College Fair Income |
| 580440 | Electronic Thesis & Dissertation Fee |
| 580450 | Speech Pathology Clinic Fees |
| 580470 | Misc Law School Income |
| 580470 | Law School Forfeited Deposits |
| 580480 | Corporate Sponsorships |
| 580490 | PA Foreign Language Conference |
| 580500 | DU Card Replacement Fee |
| 580510 | Commission on Crime & Delinquency |
| 580520 | Forums & Conferences |
| 580530 | Workshops |
| 580550 | Advertisement Booklet |
| 580560 | Ticket Sales |
| 580570 | Conferences - Guests |
| 580580 | Raffle Sales |
| 580590 | Sales of Instructional Supplies |
| 580600 | Honorarium Revenue |
| 580610 | Fundraising Revenue |
| 580620 | Merchandise Sales |
| 580630 | Performance Revenue |
| 580640 | Reading Clinic Fees |
| 580670 | Freshman Development Revenue |
| 580710 | Personal Training Revenue |
| 580720 | Exam Fees |