Storage Services


Duquesne University offers several storage services to the campus community. The best storage option for you will depend on the type and amount of data you plan to store.

On this page

Data classifications

There are three types of data used at Duquesne–restricted, internal and public. Before storing data, review our data governance service requirements for information about how data should be handled by members of the University.

Data ClassificationRiskDescriptionExamples
Level 1: Restricted Data High

Institutional data that could seriously or adversely impact Duquesne and have consequences on our responsibility for safety and education if accessed by unauthorized individuals.

Institutional data considered as high risk is related to compliance, reputation, confidentiality and privacy concerns. This data should have the highest level of security controls applied.

  • PII (Social Security numbers, driver's license numbers)
  • Banking or financial account information
  • Credit card information (PCI)
  • Student protected data (FERPA)
  • Health protected data (HIPAA)
  • Human resource data
  • University financial data
  • Central authentication data
  • Intellectual property data
Level 2: Internal Data Medium

Institutional data that should be protected from general access and restricted to protected groups or individuals.

A reasonable level of security controls should be applied.

  • Non-Banner information stored in or accessed via DORI
  • Institutional data not publicly available and not classified as restricted
Level 3: Public Data None All public institutional data. While little or no controls are required to protect this data, some levels of controls should be applied to prevent the unauthorized modification or destruction of data. Generally accessible institutional data, such as information accessible at without authentication.

University storage options

We offer several options for storing University data. Restricted data should only be stored on internal shared drives, such as Einstein. Internal and public data can be stored on a device's local storage or cloud-based file storage system, like Box or OneDrive.

Storage OptionVPN RequiredWeb AccessMobile AccessVersioningInternal CollaborationExternal Collaboration
Box No Yes Yes Automatic Yes Yes
Internal shared drive (Ex. CIFS, Einstein) Yes No No Manual Yes No
Hybrid cloud storage Yes No No Manual Yes No
Local storage No No No No No No
One Drive for Business No Yes Yes Manual Yes Yes


Data that can be stored here: Internal and public data

Storage capacity: 1 TB


  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users
  • Extensive version control

Examples: CIFS, Einstein

Data that can be stored here: Restricted and internal data

Storage capacity: Approximately 250 GB per shared drive


  • Managed by CTS
  • Regularly backed up
  • Off-campus access requires VPN
  • Only accessible by Duquesne users

Data that can be stored here: Restricted, internal and public data

Storage capacity: Terabytes to Petabytes


  • Ideal for large files and data sets.
  • Data that is frequently accessed (hot data) is stored locally on Duquesne-owned equipment.
  • Data that is less frequently accessed (cold data) is archived to cloud storage.
  • Data is accessible at all times, regardless of how often it is accessed.

Examples: Local hard drive, USB drive, external hard drive

Data that can be stored here: Internal and public data

Storage capacity: Typically less than 500 GB


  • Default storage repository
  • Not backed up unless you configure the backup


Data that can be stored here: Internal and public data

Storage capacity: 1 TB


  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users

Best practices

Laptops and desktop computers

While working with your data, you'll likely be using and saving files on your desktop or laptop. Make sure to save often and keep copies in another location in case your computer crashes, is stolen or falls victim to other unfortunate events.

Internal shared drives

Internal shared drives managed by your school or department are a good place to keep one copy of your data. Talk to your department or CTS about the storage available on your internal shared drives.

Cloud-based file storage

Cloud-based file storage services allow you to sync files located on your computer's hard drive and access them from anywhere in the world. Faculty, students, and staff at Duquesne have access to Microsoft OneDrive for Business (through their Duquesne email) and Box.

Flash drives

Flash drives are very convenient places to store data. However, flash drives, like all storage media, degrade over time. They are also very small and easily lost or broken. For this reason, we do not recommend storing one of your three copies of data on a flash drive.