Storage Services

Duquesne University offers several storage services to the campus community. The best storage option for you will depend on the type and amount of data you plan to store.

Data Classification

The table below displays the different classes of data at Duquesne. Before storing data, review how data should be handled by members of the University.

Data Classification Risk Description Examples
Level 1 - Restricted Data High

Institutional data that could seriously or adversely impact Duquesne and have consequences on our responsibility for safety and education if accessed by unauthorized individuals.

Institutional data is considered as high risk related to compliance, reputation, confidentiality and privacy concerns. This data should have the highest level of security controls applied.

  • PII (Social Security numbers, driver's license numbers)
  • Banking or financial account information
  • Credit card information (PCI)
  • Student protected data (FERPA)
  • Health protected data (HIPPA)
  • Human resource data
  • University financial data
  • Central authentication data
  • Intellectual property data
Level 2 - Internal Data Medium

Institutional data that should be protected from general access and restricted to protected groups or individuals.

A reasonable level of security controls should be applied.

  • Non-Banner information stored in or accessed via DORI
  • Institutional data not publicly available and not classified as restricted
Level 3 - Public Data None All public institutional data. While little or no controls are required to protect this data, some levels of controls should be applied to prevent the unauthorized modification or destruction of data. Generally accessible institutional data, such as information accessible at www.duq.edu without authentication.


Restrictions

Level 1 data should only be stored on internal shared drives, such as Einstein. For capacity restrictions, please see below.

Storage Service Offerings

Storage Option VPN Required Web Access Mobile Access Versioning Internal Collaboration External Collaboration
Local Storage No No No No No No
Internal Shared Drive (CIFS/Einstein) Yes No No Manual Yes No
One Drive for Business No Yes Yes Manual Yes Yes
Box No Yes Yes Automatic Yes Yes

Local Storage

Examples: Local hard drive, USB drive, external hard drive

Primary use: Level 2 and Level 3 Governed Data

Storage capacity: Typically less than 500 GB

Notes:

  • Default storage repository
  • Not backed up unless you configure the backup

Internal Shared Drive

Examples: CIFS, Einstein

Primary use: Level 1 and Level 2 Governed Data

Storage capacity: Approximately 250 GB per shared drive

Notes:

  • Managed by CTS
  • Regularly backed up
  • Off-campus access requires VPN
  • Only accessible by Duquesne users

Microsoft One Drive for Business

Primary use: Level 2 and Level 3 Governed Data

Storage capacity: 1 TB

Notes:

  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users

Box

Primary use: Level 2 and Level 3 Governed Data

Storage capacity: 1 TB

Notes:

  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users
  • Extensive version control

Best Practices

A common best practice for backing up and storing your data is the 3-2-1 rule: keep 3 copies of your data on 2 types of storage media with 1 copy offsite.

  • Having 3 copies helps ensure your data will exist somewhere without being overly redundant.
  • Using 2 types of storage media improves the likelihood that at least one version will be readable in the future should one media type become obsolete or degrade unexpectedly. 
  • Having 1 copy offsite protects your data from local risks like theft, fires, flooding or natural disasters.

Desktop Computers and Laptops

While working with your data, you'll likely be using and saving files on your desktop or laptop. Make sure to save often and keep copies in another location in case your computer crashes, is stolen or falls victim to other unfortunate events.

Internal Shared Drives

Internal shared drives managed by your school or department are a good place to keep one copy of your data. Talk to your department or CTS about the storage available on your internal shared drives.

Cloud Storage

Cloud storage services allow you to sync files located on your computer's hard drive and access them from anywhere in the world. Faculty, students, and staff at Duquesne have access to Microsoft OneDrive for Business (through their Duquesne email) and Box.

Flash Drives

Flash drives are very convenient places to store data. However, flash drives, like all storage media, degrade over time. They are also very small and easily lost or broken. For this reason, we do not recommend storing one of your three copies of data on a flash drive.