Storage Services

Overview

Duquesne University offers several storage services to the campus community. The best storage option for you will depend on the type and amount of data you plan to store.

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Data classifications

There are three types of data used at Duquesne–restricted, internal and public. Before storing data, review our data governance service requirements, which outline how data should be handled by members of the University.

Data TypeRiskDescriptionExamples
Restricted Data High

Institutional data that could seriously or adversely impact Duquesne and have consequences on our responsibility for safety and education if accessed by unauthorized individuals.

Institutional data considered as high risk is related to compliance, reputation, confidentiality and privacy concerns. This data should have the highest level of security controls applied.

  • PII (Social Security numbers, driver's license numbers)
  • Banking or financial account information
  • Credit card information (PCI)
  • Student protected data (FERPA)
  • Health protected data (HIPPA)
  • Human resource data
  • University financial data
  • Central authentication data
  • Intellectual property data
Internal Data Medium

Institutional data that should be protected from general access and restricted to protected groups or individuals.

A reasonable level of security controls should be applied.

  • Non-Banner information stored in or accessed via DORI
  • Institutional data not publicly available and not classified as restricted
Public Data None All public institutional data. While little or no controls are required to protect this data, some levels of controls should be applied to prevent the unauthorized modification or destruction of data. Generally accessible institutional data, such as information accessible at www.duq.edu without authentication.


University storage options

We offer several options for storing University data. Restricted data should only be stored on internal shared drives, such as Einstein. Internal and public data can be stored on a device's local storage or cloud-based file storage system, like Box or OneDrive.

Storage OptionVPN RequiredWeb AccessMobile AccessVersioningInternal CollaborationExternal Collaboration
Local Storage No No No No No No
Internal Shared Drive (CIFS/Einstein) Yes No No Manual Yes No
One Drive for Business No Yes Yes Manual Yes Yes
Box No Yes Yes Automatic Yes Yes

Local storage

Examples: Local hard drive, USB drive, external hard drive

Data that can be stored here: Internal and public data

Storage capacity: Typically less than 500 GB

Notes:

  • Default storage repository
  • Not backed up unless you configure the backup

Internal shared drive

Examples: CIFS, Einstein

Data that can be stored here: Restricted and internal data

Storage capacity: Approximately 250 GB per shared drive

Notes:

  • Managed by CTS
  • Regularly backed up
  • Off-campus access requires VPN
  • Only accessible by Duquesne users

Microsoft One Drive for Business

Website: www.duq.edu/mail

Data that can be stored here: Internal and public data

Storage capacity: 1 TB

Notes:

  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users

Box

Website: www.duq.edu/box

Data that can be stored here: Internal and public data

Storage capacity: 1 TB

Notes:

  • Allows for synchronization of local storage such as your computer's hard drive
  • Allows you to share folders and files with internal and external users
  • Extensive version control

Best practices

A common best practice for backing up and storing your data is the 3-2-1 rule: keep 3 copies of your data on 2 types of storage media with 1 copy offsite.

  • Having 3 copies helps ensure your data will exist somewhere without being overly redundant.
  • Using 2 types of storage media improves the likelihood that at least one version will be readable in the future should one media type become obsolete or degrade unexpectedly. 
  • Having 1 copy offsite protects your data from local risks like theft, fires, flooding or natural disasters.

Laptops and desktop computers

While working with your data, you'll likely be using and saving files on your desktop or laptop. Make sure to save often and keep copies in another location in case your computer crashes, is stolen or falls victim to other unfortunate events.

Internal shared drives

Internal shared drives managed by your school or department are a good place to keep one copy of your data. Talk to your department or CTS about the storage available on your internal shared drives.

Cloud-based file storage

Cloud-based file storage services allow you to sync files located on your computer's hard drive and access them from anywhere in the world. Faculty, students, and staff at Duquesne have access to Microsoft OneDrive for Business (through their Duquesne email) and Box.

Flash drives

Flash drives are very convenient places to store data. However, flash drives, like all storage media, degrade over time. They are also very small and easily lost or broken. For this reason, we do not recommend storing one of your three copies of data on a flash drive.