1098-T Frequently Asked Questions
What has changed for 2018?
- In 2017 and prior, Duquesne University reported Qualified CHARGES BILLED in Box 2.
- Effective January 1, 2018, the IRS is requiring universities to report PAYMENTS RECEIVED. Payments made prior to 1/1/2018 toward 2018 spring semester qualified tuition will not appear on the Form 1098-T either in 2017 or 2018 because:
- In 2017, Duquesne University was reporting qualified charges billed in Box 2. Spring 2018 charges that were billed in November or December 2017 were reported in Box 2 on the 2017 1098-T.
- On the 2018 1098-T form, Duquesne University will be reporting qualified payments in box 1. These will be payments received during the calendar year 2018, 1/1/2018 through 12/31/2018, if a corresponding qualified charge was billed during 2018.
- If Spring 2018 charges were billed in 2017 and paid in 2018, a 1098T will not be issued in 2018. The billed charges would have already been captured in Box 2 of the 2017 1098T.
What is Form 1098-T?
Form 1098-T is a form that universities are required to issue to students for the purpose of determining a tax payer's eligibility for various tax credits and/or deductions.
How do I read my Form 1098-T?
- Box 1: Payments received for Qualified Tuition and Related Expenses (QTRE)
- Box 1 will report payments made toward QTRE in a calendar year. Health insurance, room and board, parking, books are not considered qualified education expenses by the IRS, so payments made toward these charges will not be reflected on the 1098-T.
- Box 2 is blank because the IRS has regulated that institutions may no longer report amounts billed beginning in 2018.
- Box 3 will be checked this year, due to the change in reporting method mandated by IRS
- Box 4 will be empty in 2018 due to the change in reporting method
- Box 5 reports the amount of ALL scholarships and grants, as defined by the IRS, disbursed in a calendar year towards the cost of attendance.
- Box 6 reflects adjustment to a previously reported scholarship or grant
- Box 7 will be checked if you are registered and have been billed for the spring 2019 term
Does every student receive a Form 1098-T?
The IRS does not require a form to be provided for:
- Courses for which no academic credit is offered, even if the student is enrolled in a degree program
- Nonresident alien students
- Students whose qualified tuition and related expenses are entirely covered or paid with scholarships and/or grants
- Students whose expenses are covered by a third party billing arrangement
What are Qualified Tuition and Related Expenses (QTRE)?
QTRE's are defined as tuition and fees required for the enrollment or attendance of a student for courses of instruction at an eligible institution. QTRE's do not include costs of room and board, insurance, transportation regardless of whether the fee is paid to the institution. Please refer to IRS Publication 970 Tax Benefits for Education for additional guidance. Duquesne University cannot legally provide tax advice. Please consult a qualified tax preparer or the IRS if you have tax-related questions.
What does the Form 1098-T Report?
Students will see Box 1 populated to reflect payments made toward QTRE in 2018. This is new for 2018. In prior years, Duquesne University populated Box 2, charges billed. Because we are now required to populate Box 1, Box 2 is no longer used and is grayed out on the form.
What should I do with the 1098-T form?
Keep it for your personal records and share it with your tax preparer. Duquesne University sends your 1098-T information to the IRS. The information on the form will help you determine if you may claim various tax credits and/or deductions. Please be aware that the 1098-T captures financial information on a calendar year basis (January 1 to December 31). You can see all of these details in your online QuikPAY account.
How do I get my form?
Duquesne University has partnered with Heartland ECSI to prepare the forms. You can enroll online here to receive your form electronically. If you do not elect this option by January 1, 2019, a paper form will be mailed to your PERMANENT HOME address on file.
To receive the form:
- You must have a valid social security number
- IRS regulations require us to solicit your SSN, and you are subject to an IRS penalty if you fail to furnish your correct SSN to us. If the university does not have your valid SSN on file, we will reach out to request this typically during October-December. You must use IRS form W-9S, found here.
- You must have a valid address
- In order to ensure timely and accurate reporting of your form 1098-T each year, please keep all your addresses up to date with the University. You will need to complete a change of address form and submit to the Registrar for your permanent address.