The Administrative Policies
TAP 60: EMPLOYEE RULES RELATED TO WORKING ON CAMPUS DURING COVID-19 PANDEMIC
This policy applies to all University faculty and staff.
The health and safety of the University community is paramount, and accordingly, the University has made operational adjustments related to the COVID-19 pandemic. As members of the University community, employees are responsible for participating in these efforts undertaken by the University.
Employees are expected to comply with the following health and safety rules when on campus. While these rules are intended to mitigate health and safety risks, the COVID-19 pandemic continues to present risks of a unique and uncertain nature and the University cannot guarantee that an employee who is working on campus will not contract COVID-19. In working on campus, employees assume responsibility for compliance with the health and safety rules described herein for their personal protection and the protection of the University community, and assume the risk of exposure to COVID-19, which risk is being mitigated by the University's operational adjustments and employee compliance with health and safety rules, but which risk cannot be totally eliminated.
The rules set forth below are subject to change. Particularly given the dynamic nature of the current pandemic, all employees are required to adhere to any additional requirements or changes as announced by the University that are not incorporated below.
II. Health and Safety Responsibilities, Expectations, and Obligations
A. All employees-full-time and part-time, including adjunct faculty-are required to be fully vaccinated against COVID-19 and must upload proof of their vaccination through the University's secure and private health portal by visiting https://patient-duq.medicatconnect.com/home.aspx.
Employees requesting a religious or documented medical exemption from the vaccine must complete and submit an exemption request form. Employees with an approved religious or medical waiver/exemption form will not be required to be vaccinated, but will be required to participate in regular COVID-19 surveillance testing.
Employees with remote work agreements are subject to this requirement because under such remote work agreements employees are required to return to campus occasionally or upon request.
There are rare situations in which University employees work fully remote, such as where an out of state faculty member teaches a fully on-line course. Under such rare circumstances, such employees will not be required to be vaccinated.
B. Employees are required to conduct a daily health screen each morning prior to leaving their residence. The screening questions are located here . An employee who answers "yes" to any of the symptoms on the daily health screen should contact their primary care physician/health care provider for consultation and follow the advice that is provided, and also contact their supervisor. Telemedicine is highly recommended for this purpose. If not fully vaccinated, they should not report to work unless and until they have a negative test result and are approved to do so by their health care provider. Employees must update their supervisor.
C. Any employee who becomes aware that they have been in close contact with someone who has tested positive for COVID-19 should contact their primary care physician/health care provider for consultation and follow the advice that is provided. Fully vaccinated employees should monitor symptoms daily, and if symptom-free, report to work as usual. Those not fully vaccinated who are confirmed as being a close contact must immediately quarantine, contact their health care provider and follow their instructions, and contact their supervisor. After 5 days they are to obtain a test for COVID-19, and if they test negative within 5 and 7 days of quarantine, are released from quarantine as of day 8 and may return to work on campus. Day "0" is the date of last exposure.
D. Employees who participate in higher risk environments (e.g. faculty participating in clinical rotations) may have additional monitoring and assessment requirements imposed through their program or Department.
E. Employees are responsible for keeping their supervisor aware of any health-related absences to ensure that their work can be covered by another individual. Faculty must notify their Program Director, Department Chair and/or Dean of potential absences to ensure that courses can be covered and students can be notified. Faculty should not cancel classes without notifying their department chair and/or dean of their absence.
F. Employees must immediately respond to and comply with all contact tracing efforts undertaken by the University and/or the Allegheny County Health Department.
G. Employees are required to strictly adhere to any and all requirements announced by the University with respect to face coverings.
H. Employees are expected to follow all social distancing rules set forth by the University or the Centers for Disease Control and Prevention, including maintaining a distance of at least 6 feet from another person. CDC Guidelines for social distancing are available here: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html. Additionally, employees should avoid sharing work-related equipment to the greatest extent possible, and employees must replace in-person meetings with video- or tele-conference calls whenever possible.
I. Employees must comply with all University directives related to events and gatherings, restrooms, dining, elevator use, stairwell use, travel restrictions, and common area use. Employees must comply with all directional signage. Non-essential business-related travel is prohibited unless previously approved by the appropriate Vice President.
J. Employees are to review the Faculty and Staff COVID FAQs, located here.
Violations of this policy will be reviewed on a case-by-case basis. Employees are subject to formal disciplinary action up to and including termination of employment.
Adopted: June, 2020
Amended: September, 2021
EHS, Human Resources, and Risk Management.