The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. An "eligible student" under FERPA is a student who is either 18 years of age or older or one who is enrolled in a postsecondary institution. Students' rights under FERPA include: 1) the right to inspect and review their education record, 2) the right to request amendment of their education record if they believe it is inaccurate or misleading, and, 3) the right to provide written consent before the University discloses personally identifiable information from a student's education record, except to the extent that FERPA authorizes disclosure without consent.
The University's FERPA Policy is described in detail among the Administration Policies.
With certain exceptions, Duquesne University is prohibited from disclosing student information to most third-parties, including parents, without the student's consent. One exception is "Directory Information"
Students are to use the "Answer a Survey" link on the Self-Service Banner menu in DORI (under Personal Information) to request nondisclosure of Directory Information.
- If you request the University to withhold directory information, the University cannot acknowledge the fact of your enrollment to most parties other than University employees without your specific written consent.
- The University may not be able to verify your enrollment to a prospective employer or to someone who wants to provide you with financial aid or insurance.
- The University will not be able to publish or share your name for the purposes of joining honor societies or other organizations, and you cannot participate in athletics which require the publication of team rosters.
- The University will be unable to publish your name in the University's Commencement Program/s.
In summary, Directory Information may be disclosed to third-parties without the student's consent unless the student requests that it not be (referred to as nondisclosure of Directory Information). Disclosure of all other information to third-parties (e.g., parents) is prohibited by the provisions of FERPA. In order to share non-directory information with third-parties, including parents, students must waive their rights.
Access granted by the student to parents or legal guardians will remain in effect until such time that the student revokes it. Once a student separates from the University, only requests for nondisclosure of Directory Information remain in effect.
Before discussing FERPA-protected student information with parents or other third-parties, university employees must use the parent portal to determine if the student has granted permission to share that information with the individual. Please log on to DORI > Employee > Policies and Procedures to access the instructions for using the portal, which are contained in the FERPA Channel.
Current and former students must complete the FERPA Release for Faculty/Staff Letter of Recommendation or Academic Reference form, specifying 1) the purpose of the release, 2) the type of disclosure, 3) contents of education record that may be released, and 4) the third-party to whom the information may be released. (Preferred browsers are Internet Explorer and Safari).
Complete the form identifying the Duquesne University School Official (faculty or staff member) from whom you are asking for the reference. Answer all additional questions and deliver the signed form to the Duquesne University School Official. (You may want to keep a copy for your records.) Whether a recommendation or reference will be provided is at the discretion of the School Official.
NOTE: If the content of such a letter or evaluation will include only the School Official's personal observations or knowledge of a student and not any details from the education record, no signed release is required.